Medical Records Assistant - Mountain View Convalescent Hospital

POSITION SUMMARY   

The purpose of your job position is to maintain resident medical records and health information in accordance with current federal, state, and local guidelines that govern the facility and as directed by the supervisor and/or Administrator.   

The Medical Records Assistant will treat each resident with kindness, dignity and respect. They will work cooperatively with all departments and multidisciplinary teams. They will demonstrate patience, initiative and willingness to assist residents that may be difficult or in discomfort. They will be committed to always doing the right thing.

ESSENTIAL DUTIES AND RESPONSIBILITIES  

        Assisting the Director of Medical Records as required

        Retrieving resident’s records (manually/electronically) and deliver if necessary

        Ensuring incomplete records are returned to appropriate department for corrections

        Managing accurate and timely requests of medical records

        Assembling, collecting and reviewing resident’s medical records as needed

        Ensuring the filing of all medical reports, doctors and nurses notes, x-ray, lab, etc.

        Pickup up and delivering medical records from nurse’s stations

        Maintaining a record of authorized information released from charts/records.

        Indexing medical records

        Keeping active and inactive medical records as warranted by company policy.

        Protecting each residents file and data with confidentially per HIPAA standards

        Abiding with all facility policies and procedures including not disclosing user ID codes and passwords

 Every effort has been made to identify the essential functions of this position. However, it in no way states or implies these are the only duties you will be required to perform as directed by management. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.

REQUIREMENTS  

Education / Licensure  

        High school diploma or GED

        Knowledge of medical terminology, coding, indexing and legal aspects of health information helpful

Qualifications / Experience   

        Minimum of 6 months medical records experience preferred 

        Ability to use computer data base for medical records

        Able to type 45 words per minute

        Excellent verbal and written skills

        Knowledge of Point Click Care helpful

Working Conditions  

        May encounter frequent interruptions

        May be involved with residents, family and government agencies

        May be requested to work beyond scheduled working hours at times

        Is subject to call‑back during emergency conditions (e.g., severe weather, evacuation, post‑disaster, etc.)

        May be necessary to assist in the evacuation of residents during emergency situations

        May be exposed to infectious waste, diseases, conditions, etc., including TB and the AIDS and Hepatitis B viruses

Physical Requirements   

        Must be able to move intermittently throughout the day

        Repetitive hand motion

        Must be able to push, pull, move and or lift up to 25 lbs. to a minimum height of 5 feet and be able to push, pull, move,

        and/or carry such weight a minimum distance of 15 feet

        Ability to read fine print on progress notes and/or medical labels

 *Per California state mandate, the COVID 19 vaccine is required for this position