Medical Support Assistant (Advanced) at Veterans Health Administration

Summary

The Advanced MSA serves 8 different locations in South Carolina Health Care System. THIS OPEN & CONTINUOUS ANNOUNCEMENT (OCA), which closes on 09/30/2024. The initial cut-off date for referral of eligible applications will be on or about 2/5/2024 with subsequent reviews every two weeks as additional vacancies occur or on an as-needed basis, until positions are filled. Please see the "What To Expect Next" area of the announcement which provides additional information.

Qualifications

Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met.

Basic Requirements:

• United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy
• May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria)
• Experience: Six (6) months experience in clerical, office or other work that indicates the ability to acquire the particular knowledge and skills needed to perform the duties of the position; OR, Education: One (1) year above high school; OR combination of experience and education
• English Language Proficiency: MSAs must be proficient in spoken and written English in accordance with VA Handbook 5005, part II, chapter 3, section A, paragraph 3j
• To qualify for the GS-6: Medical Support Assistant (Advanced), GS-6 (a) Experience
• One year of experience equivalent to the GS-5 grade level
• Grade Determinations: Must possess one (1) full year (52 weeks) of experience equivalent to the next lower grade level (GS-05)
• (b) Assignment
• The Advanced MSA provides specialized and expert administrative patient support while working collaboratively in an interdisciplinary coordinated care delivery model
• Work involves specialized administrative judgment and the flexible use of a wide range of clinical flow processes relating to access to care across multiple clinics, specialties, and/or care in the community resources
• Recommends changes to existing clinic procedures based on current administrative guidelines
• Expertise in utilizing numerous advanced patient systems in support of multiple clinics involved in an interdisciplinary coordinated care delivery model
• Coordinates with the patient care team to review clinic appointment availability (utilization) to ensure that clinic schedules are closely monitored to effectively support the needs of the clinics and makes adjustments as necessary
• MSAs at this level develop and/or maintain effective and efficient communication with the patient, interdisciplinary coordinated care delivery model teams , VA medical centers, and other agencies (e.g., assist with communications during the inpatient to outpatient discharge; communicate with non-VA medical facilities; prepare correspondence to notify patients of normal lab results; manage a system for follow-up care such as consults, tests, etc.)
• Other assignments at this level include, but are not limited to: processes incoming patient secure messaging through MyHealthyVet and coordinates with care team as appropriate; participates in team huddles and team meetings to manage, plan, problem solve, and follow-up with patient care by sharing information and collaborating with the interdisciplinary team; setting priorities and deadlines, adjusting the flow and sequencing of the work to meet team and patient needs; identifies incomplete encounters and communicates findings to providers; as needed; assists the team to reinforce the plan of care and self-help solutions; enters appropriate information into the electronic record; monitors pre-appointment information and/or requirements to assure readiness for patient visit/procedure; manages patient systems to verify and validate accuracy and resolve issues; evaluates patient information and clinic schedule lists to determine whether the patient requires an immediate appointment; informs team members about shared patients (i.e)., those who receive their care at multiple VA centers or those who receive care in the community)
• For all assignments above the full performance level, the higher-level duties must consist of significant scope, administrative independence, complexity (difficulty), and range of variety as described in this standard at the specified grade level and be performed by the incumbent at least 25% of the time
• (c) Demonstrated Knowledge, Skills, and Abilities
• Candidates must demonstrate all of the KSAs below: i
• Ability to collaborate and communicate with a wide range of medical clinicians across multiple disciplines (e.g
• medical doctors, nurse practitioners, physician assistants, psychologists, psychiatrists, social workers, clinical pharmacists, and nursing staff) to accomplish team goal setting to ensure medical care to patients is met
• ii
• Ability to independently set priorities and organize work to meet deadlines, ensuring compliance with established processes, policies, and regulations
• iii
• Ability to communicate tactfully and effectively, electronically, by phone, in person, and in writing, with internal and external customers
• This may include preparing reports in various formats and presenting data to various organizational levels, as well as resolving patient concerns
• iv
• Advanced knowledge of the technical health care process (including, but not limited to, scheduling across interdisciplinary coordinated care delivery and/or care in the community models and patient health care portals) as it relates to access to care
• v
• Advanced knowledge of policies and procedures associated with interdisciplinary coordinated care delivery and/or care in the community operational activities that affect patient flow, and patient support care administrative functions to include, but not limited to appointment cycles, outside patient referrals, follow-up care, overbooking, provider availability, etc
• vi
• Advanced knowledge of medical terminology due to the technical nature of language utilized by clinicians
• References: VA Handbook 5005/53, Part II, Appendix G45, Medical Support Assistant Qualification Standard- http://www.va.gov/ohrm/joblistings/VAQualStds.doc The full performance level of this vacancy is GS-6
• The actual grade at which an applicant may be selected for this vacancy is GS-6
• Physical Requirements: The work requires frequent standing bending, reaching and walking
• The work requires light lifting and carrying under 15 lbs
• Must have full manual dexterity and keyboarding skills
• This may be considered demanding physical activity.

Duties

"This vacancy announcement establishes an \"Open Continuous Announcement\" for eligible applicants to be considered for this position.
Select all locations you are willing to consider as this announcement will be used to fill vacancies in the listed locations as they come available.
The first list of eligible applicants will be referred to the Selection Official 2/5/2024.
Applications received after this date, will be referred as additional staffing needs arise, throughout the life of the announcement.
All qualified applications received by the cut-off date and/or when the hiring manager requests for candidates will be notified at that time.
Those candidates that meet eligibility will be forwarded to the selecting official for a review.
A selection may be made at any time during the opening of the announcement.
We utilize Open Continuous announcements to accept applications in anticipation of vacancies.
Extended announcements provide us a readily available source of applicants when vacancies do occur and are approved.
If a vacancy does not occur for the location and grade for which you are qualified and apply, no further notification concerning the announcement will be provided.
All application packages remain eligible for consideration for 90 days after submission to the announcement.
To remain eligible for consideration beyond 90 days, a new application submission is required to indicate your continued interest.
Per AFGE Master Agreement: First area of consideration will go to qualified current permanent employees of Columbia Health Care System.
The Advanced MSA provides specialized and expert administrative patient support while working collaboratively in an interdisciplinary coordinated care delivery model.
Work involves specialized administrative judgment and the flexible use of a wide range of clinical flow processes relating to access to care across multiple clinics, specialties, and/or care in the community resources.
Recommends changes to existing clinic procedures based on current administrative guidelines.
Coordinates with the patient care team to review clinic appointment availability (utilization) to ensure that clinic schedules are closely monitored to effectively support the needs of the clinics, and makes adjustments as necessary.
Major duties include but are not limited to: - Scheduling, canceling, re-scheduling patient's appointments and/or consults - Entering no-show information - Preparing for clinic visits - Ensuring encounter forms are completed - Monitoring both inpatient and outpatient appointments for areas of responsibility - Verifying and updating demographics and insurance information - Processing of all emergency and non-emergency transfers to other VA facilities or private hospitals - Performing basic eligibility, co-pays and preauthorization requirements for specific coverage - Routinely communicates with physicians, case managers and other allied health professional staff using sound interpersonal skills - Other duties as assigned in support of Covid-19 operations for example entrance screening duties Work Schedule: A variety of work schedules are available; work schedule will be determined upon selection and Will vary, depending on position location.
Shift changes will be considered based on patient and facility needs.
NOTE: May be expected to work rotating weekends and holidays.
Rotating and Irregular shifts which may include days, evenings, nights, weekends and holidays.
A variety of tours are available and will be discussed during the interview process.
Virtual: This is not a virtual position Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not required Notifications: This position is in the Excepted Service Due to a critical staffing shortage, 38 U.S.C.
§ 7412 waives the requirement to apply Veterans' preference for this job announcement.
Veterans' preference does not apply for internal or other current permanent Federal agency employees.
Current and former Federal employees must submit copies of their most recent SF-50, (Notice of Personnel Action).
The SF-50 must identify the position title, series, grade, step, tenure and type of service (Competitive or Excepted).
In some cases, more than one SF-50 may be required to show a higher grade previously held This position is a Bargaining Unit position.
This position is covered by locality-based comparability pay.
Narrative responses to the knowledge, skills and abilities (KSAs) may be required from the selectee in order to proceed with the appointment.
VA Offers a comprehensive total rewards package: 2023 Total Reward$ of a MSA VA Career Flyer.pdf (sharepoint.com) TOTAL REWARD$ OF A VA CAREER: Total Rewards (sharepoint.com)"