Meetings Associate - The Conference Board

Position Summary: 

The Conference Board’s Meeting Planners are key to our Events business.  As a Meetings Associate, you’ll support our Event Planners on a variety of in person events from concept through onsite execution, delivering an interesting, informative, engaging, and high-quality experience. Ideal candidates are passionate about event and meeting planning, client service/hospitality; creative; detail-oriented; nimble.

Accountabilities:

• Work with the Meeting Planners and the integrated team to provide general administrative support for meeting execution ac.
  • Produce materials needed for events:  name badges, roundtable discussion group tents, etc.
  • Assemble and distribute materials for attendees (e.g., event information, bags, etc.)
  • Draft digital event evaluations for both in-person and virtual conferences and share with conference marketing, programming, logistics, and production teams
• During in-person events, set up and manage the registration desk, greet attendees, speakers, and guests, respond to attendee and temporary staff questions, ensure the space is neat and presentable.  Take other direction from meeting planner
• Provide meeting related information for the Conference App as requested by the Digital Operations staff
• Provide post-event support that includes but is not limited to reconciling on-site registration information with Sponsorship, Customer Service and Marketing/CEU Department, pulling evaluation data and preparing reports
• Perform duties as assigned by others in Events including the Chief Events Officer, Programmers; Senior Director, Sourcing, Contracting & Reporting; and Director, Operations.

Qualifications:

• 1-2 years event planning, hospitality or agency experience
• Customer focused, with passion for client relations and service
• Highly organized and detail oriented
• Technologically savvy
• Excellent communication and interpersonal skills
• Positive attitude, strong work ethic, and team player mentality
• Proficient in MS Office Suite; Teams experience a plus
• Knowledge of event technology a plus
• Bachelor’s degree preferred.

What We Offer

The Conference Board is proud to embrace best practices in employee wellbeing. We offer a competitive total compensation package. As part of our benefits package, we offer flexibility with remote working capabilities, employer-sponsored learning and development, advancement opportunities, on-site health initiatives, a communal and collaborative working environment, and a strong sense of comradery with sports teams, clubs, volunteer opportunities, and employee events.

The Conference Board does not discriminate. We are an equal opportunity employer/M/F/Vet/Disabled.