Middle School Clerical Assistant - Harvard-Westlake School

Harvard-Westlake School is looking for a customer service-oriented individual to join the team as our Clerical Assistant. This role is integral to ensuring the school runs smoothly by supporting various administrative and clerical duties. This is a full-time, on-site position at our Middle School campus.

Responsibilities include:

• Vendor and equipment management including contract evaluation, tech support including meeting with Canon technicians, maintain machinery by clearing jams, basic sensor cleaning, etc.
• Managing inventory including ordering supplies, assisting in loading, and unloading supplies, distributing supplies to various departments, and overseeing availability of goods and services
• General clerical duties such as sorting and distributing mail, maintaining the filing system, and creating documents as needed.
• Ensure the cleanliness and security of the shop and adherence to safety procedures.
• Using office equipment: Copiers, folder inserter, mail meter machine, scantron machines, paper cutters, set up and operate printing and mailing machinery with mailings of up to 1,500 pieces at various times during the school calendar year.
• Providing support to faculty and staff with work orders and information on print, stationary, etc.
• Front desk coverage as needed.

We’re looking for someone with:

• Competency with computers including Microsoft Word, filing systems, and typing.
• Strong written and verbal communication skills
• Problem-solving abilities
• Ability to organize, multitask, prioritize, and work under pressure.
• Professionalism and ability to work with minimal supervision.
• Ability to carry 50 pounds for extended distances, sit, stand, bend, kneel, climb ladders, and stairs frequently.

Harvard-Westlake School is an independent, co-educational college preparatory day school consisting of two campuses located in Los Angeles, California, with approximately 1,600 students enrolled in grades seven through twelve.

Harvard-Westlake actively strives to be a diverse and inclusive community in its educational, admission, and employment practices. We do not discriminate on the basis of race, color, national or ethnic origin, age, religion, sexual orientation, gender identity and/or expression, disability, or any other characteristic. We seek candidates who demonstrate sensitivity, knowledge, and understanding of the diverse backgrounds of community members; have an ability to work flexibly, independently, and collaboratively in a fast-paced environment with individuals from a diverse set of backgrounds; and have a capacity to serve as a model of openness, generosity, and acceptance.

Compensation: Anticipated base compensation for this role is between $28 - $35 per hour depending on experience.

Benefits:

• Top tier medical, dental, and vision coverage with zero to low premium contributions• 403(b) Retirement with a 10% match and immediate vesting
• Cafeteria allowance – lunch is on us!
• Professional development support including continuing education.
• Personal Growth grants
• Relocation Assistance
• Employee affinity groups
• Mental wellness resources and workshops
• Partially subsidized employee housing (subject to availability)
• Tickets to local sporting and entertainment events
• Discount at school bookstore (get your HW swag!)
• Paid holidays, including time off for Thanksgiving, Winter, and Spring break plus vacation!