Nursing Administrative Assistant - Pratt Regional Medical Center
Pratt, KS 67124
About the Job
Job Summary:The Nursing Administrative Assistant position acts as confidential assistant for primarily the Chief Nursing Officer and nursing leaders. However, may provide assistance to the CEO, Executive Assistant and other executive staff. This position requires considerable discretion and independent judgment when handling a number of situations, including those interfacing with the public, medical staff, and hospital staff.
Essential Duties and Responsibilities: Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Sits in on various meetings; takes minutes, transcribes minutes and sends the completed reports to those in attendance at the meetings. Conserves CNO's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. Maintains CNO's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. Welcomes Nursing Administration guests and visitors by greeting them, in person or on the telephone; answering or directing inquiries. Maintains patient confidence and protects operations by keeping information confidential. Completes projects in a timely manner and as directed by the CNO. Prepares reports by collecting and analyzing information. Maintains online staffing program by assisting managers, directors and staff along with updating license and credential expirations.Verifies and maintains new and renewal licensure verification for CNAs, LPNs, and RNs. Maintains all nursing employee files so most current licensures are present (Including agency staff compliance). Completes Excel spreadsheet at the end of each month to calculate Nurse to Patient Ratio.The Nursing Administrative Assistant position acts as confidential assistant for primarily the Chief Nursing Officer and leader. However, may provide assistance to the CEO Executive Assistant and other executive staff. This position requires considerable discretion and independent judgment when handling a number of situations, including those interfacing with the public, medical staff, and hospital staff. Maintains Nursing Disaster Call List to keep current. Maintainsnursing related contracts. Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions. Saves Nursing schedules before and after release on the N:Drive according to the recommendations of the KHA Record Retention Guide. Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies. Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions;troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques. Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications;establishing personal networks; participating in professional societies. Assists weekly payroll documentation for Nursing Administration for CNO’s approval. Other duties may be assigned.
Job Qualifications:High School Diploma or General Education Degree (GED); or 1-2 yearsrelated experience and/or training; equivalent combination of education and experience.Preferred understanding of hospital organization structure.
Compensation/Benefits: Competitive wages and excellent fringe benefit program. Salary commensurate with experience.