Onsite Office Administrator - MMC Group
Albany, NY
About the Job
We have built our reputation on partnering with our clients and candidates to achieve the desired results. Our recruiting professionals have extensive experience matching the right candidate, to the right client, for the right position. We provide the best opportunities to the most talented candidates in a multitude of industries.
MMC is a privately owned business with corporate headquarters in Irving, Texas. With 2,000+ employees, working in 40+ states, MMC is able to support all United States locations, and some international locations.
We appreciate your interest in reviewing this particular position and we encourage you to visit our website where you can always search and apply for opportunities at www.mmcgrp.com
MMC strives to ensure all job posting confirm details of the position, the rate of pay, and acknowledge medical benefits are offered.
Get started on your career journey today! Apply to become a part of the MMC Team!
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
We are seeking an Office Administrator with a positive, 'can-do' attitude! Our fast-paced environment requires strong attention to detail, as you'll be toggling between multiple systems, handling calls, and managing emails simultaneously. We guarantee your day will fly by!
To succeed as an Onsite Office Administrator, candidates must be professional, courteous, and detail-oriented, while also maintaining accuracy. You should be adaptable, responsive, and ready to tackle challenges head-on. Proficiency with computers, general office tasks, and excellent verbal and written communication skills in English and Spanish are preferred. Above all, we value someone with a genuine passion for helping others.
Responsibilities:
As the primary point of contact for our onsite candidates, you will represent MMC and serve as the liaison between our clients and candidates. Your responsibilities include answering candidate questions, tracking attendance, ensuring adherence to the dress code, providing coaching and counseling, and overseeing training sessions. You will also support the administrative needs of our Newark, NJ location (remotely) as needed. You will assist the recruitment team by sending calendar invites for interviews, greeting candidates upon arrival for onsite interviews, and maintaining updated Excel spreadsheets to ensure accurate record-keeping.
Qualifications:
- Bilingual in Spanish and English are strongly preferred.
- A laptop will be provided, along with a cell phone reimbursement plan.
- At least one year of administrative experience in a large, complex organization or a high-volume, fast-paced environment.
- At least one year of human resources experience in a complex organization or a high-volume, fast-paced environment.
- Strong understanding of general human resource functions (recruiting, application process, interviewing, hiring) is required.
- Familiarity with local employers and occupational requirements across a variety of industries is required.
- Prior experience as a non-technical recruiter or onsite administrator is preferred, but a willingness to learn the ins and outs of onsite administration processes are essential.
- 1-5 years of experience in recruitment, staffing, or human resources is a plus!
- Proficiency in job search tools, databases, local networking groups, and social media platforms.
- Highly proactive, organized, and responsible, with a proven ability to work effectively within a team.
- High-energy, self-starter with strong self-direction and motivation.
- Solid business acumen and excellent interpersonal communication skills, both written and verbal.
- Strong listening skills to assess job seeker needs and provide quality job matching or referrals to other services.
- Coaching skills to offer feedback and guidance to candidates and associates, ensuring quality performance and job satisfaction.
- Ability to use assessment tools (e.g., typing and spelling tests) to effectively screen candidates.
- Comfortable conducting job tasks in an open work environment using a laptop, and during face-to-face meetings with job seekers.
- Intermediate proficiency with Microsoft Suite (Word, Excel, SharePoint, Teams, Outlook) is required.
- Ability to use services such as Zoom and Teams for interviews, conference calls, and meetings.
- Ability to handle sensitive materials and maintain confidentiality.
- Capable of building and maintaining professional relationships with management, coworkers, team members, and external employers.
If interested, please email resume to brobles@mmcgrp.com with contact information and we will get you set up for an interview.
