Office Administrator - 2Life Communities

• Coordinate mail distribution.
• Monitor spending for office supplies and other spending as needed. Ordering and restocking of office and kitchen supplies for headquarters.
• Process overnight and courier deliveries for headquarters staff.
• Track and reorder kitchen supplies.
• Notarize documents.
• Provide support for special events.
• Assist with visits to headquarters and Brighton campus, including access, parking, room reservations, and catering.
• Manage parking permit access for headquarters.
• Serve as point of contact for headquarters office equipment and vendors.
• Support COVID protocols and manage test distribution across 2Life sites.
• Maintain common rooms and meeting spaces.
• Serve as point of contact for janitorial services.

• Plan and coordinate the following employee events in cooperation with Human Resources:
  • Town Hall monthly full staff meetings
  • Summer Picnic
  • Winter Social
  • New hire luncheons
  • Training
• Maintain the Headquarters page on The Source (2Life’s intranet)

• File annual reports and periodic amendments with the Massachusetts Secretary of State and Attorney General’s Office for 2Life entities.
• Obtain and maintain SAMs and UEI registrations for 2Life entities.
• Maintain corporate records of all 2Life entities and closing books for transactions.
• Collaborate with Administrative Strategic Coordinator, General Counsel, Senior Leadership team, and committee chairs in creating, maintaining, revising, and disseminating board and committee meeting agendas, materials, and minutes.
• Support the governance committee of the board.
• Maintain board and committee membership rosters.
• Assist Administrative Strategic Coordinator with board operations including board meeting and event logistics, board meeting attendance and minutes, onboarding of board members, and board communications.

• Bachelor’s degree.
• Notary public or ability to obtain notary commission.
• 1 to 3 years of experience in an office setting preferred.
• Proficiency in using office software and database management.
• Ability to keep track of multiple tasks simultaneously; strong attention to detail.
• Completes tasks on time and can properly prioritize work.
• Exhibits resourcefulness and creativity in addressing challenges.
• Strong team player who excels at building relationships throughout the organization to help others to achieve measurable results.
• Experience in tracking budgets, expenses, and supplies.
• Experience in planning, coordinating, and executing office projects or event.

• Normal office environment.
• Regular use of office equipment, computer, and lifting to 20 pounds.

• Robust medical and dental plan
• Vision 
• Employer-paid life and AD&D, STD, and LTD insurance 
• 401(k) plan
• Paid vacation 
• Paid holidays 
• 2 floating holidays 
• Pet insurance
• And more!

2Life Communities provides superior housing to older adults of all backgrounds who can thrive independently within a supportive environment. We are a mission-driven organization with a vision whereby all older adults have the opportunity to age in the community – to live a full life of connection and purpose in a dynamic and supportive environment. We are continually evolving support services to meet the needs of our diverse residents as they age; we partner with health care providers to identify innovative ways to support residents’ overall health and well-being, and we engage with the broader community through our Village Center program. We have five campuses in metropolitan Boston and plans for additional housing for older adults soon.