Office Administrator - Attic Projects

Attic Projects LLC is No. 117 on the 2024 Qualified Remodeler Top 500 list.

Why Choose Attic Projects?

At Attic Projects, we are leading the way, delivering exceptional solutions for attic and crawl spaces, serving clients across San Diego, Orange County, and North & South Seattle. As a rapidly growing company, we embrace a collaborative and results-oriented approach in all aspects of our operations. Our Office Administrators play a pivotal role in maintaining efficient office procedures, managing client interactions, and ensuring seamless day-to-day operations.

Join us and become part of a dynamic team where your contributions make a meaningful impact, and where limitless opportunities for learning and development await. Take the next step in your career journey and apply today to join Attic Projects in shaping the future of our industry!

Role and Responsibilities:

Reporting directly to the Operations Manager, the Office Administrator plays a crucial role in supporting the local management team by ensuring smooth office operations and procedures. This role involves a combination of administrative tasks, client interaction, office supply management, and coordination with various departments.

Responsibilities:

• Primary point of contact for client interface at the facility level.
• Monitors and coordinates purchases for general office supplies.
• Assists HR with employee-related issues and ensures employment posters are up to date.
• Responsible for client engagement as concerns invoicing, billing, and collections.
• Ensures timecards are complete and reconciled between CRM and HRIS.
• Supports the Operations Manager in the collection and reporting of facility-level KPIs.
• Provides financing documentation and submits COCs at jobs completion.
• Schedules warranty and Quality Control (QC) visits, keeping the Operations Manager informed.
• Confirms job schedule with Project Managers.
• Reviews Sales Manager Audits.
• Supports the subcontractor verification process.
• Reviews subcontractor invoices and submits to the Operations Manager for approval.

Perks and Benefits:

• Competitive salary and performance-based incentives
• Opportunities for cross-branch training and career growth
• Supportive management team
• First-class in-house operation team
• Medical, dental, vision insurance after 90 days
• Paid time off and holidays
• Holiday gifts and team building events

Qualifications:

You must have/be…

• Minimum 3 years of proven experience in office administration or related roles.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Google WorkSpace / Microsoft Office Suite, customer relationship management software (e.g., BuilderTrend, Salesforce) and HRIS (paychex).
• Ability to work independently and collaboratively in a fast-paced environment.
• Self-motivated, adjustable and coachable

Interview Process:

1. Initial Phone Reach-out by Recruiter
2. Video Interview (Technical & Behavior Questions) with Recruiter
3. Onsite Interviews with Manager and Director
4. Onsite Interview with CEO
5. Offer Extension

Details:

Job Type: Full-time, On-site, not remote

Work schedule: Monday to Friday

Salary Range:$70,000.00 - $85,000.00 per year

Pay Structure: Salary + Bonus

Elevate your career with Attic Projects, where opportunities soar, success reflects!