Office Administrator - Kingdom Staffing

Job Title: Office Administrator

Location: Louisville, Kentucky - On-site

About Us: Kingdom Staffing exists for the proclamation of the gospel in the marketplace. We do this by providing our clients with top-tier talent who share in the values and culture. Our desire is that the candidates we place would work well for their employers and help disciple their coworkers through their local churches. 

Salary and Benefits:

• Hourly Pay Rate of $18-$20, 40hr per week
• Medical, dental, vision
• Paid holidays + PTO
• Christian work environment

Duties:

- Provide administrative services to ensure efficient operation of the office (ie answering general calls), scheduling events, scheduling work, editing and creating documents. 

- Strong dedication to answer phone calls and text or email correspondence quickly and in a professional manner. Being on top of the communications is A1 critical. 

- Serve as the primary scheduler for the 3 divisions of the company interacting with clients and realtors by phone, text and emails 

- Maintain contact lists and manage correspondence. Creating multiple weekly social media posts. Writing and sending bi-weekly email blasts to realtors and past clients. 

- Prepare and edit documents, reports, and presentations 

- Tracking expenses, balancing bank accounts in Quickbooks, and general bookkeeping.

- Preparing for and running payroll for the company

Experience:

- Proven experience as an administrative assistant or in a related role 

- Excellent written and professional verbal communication skills 

- Strong organizational and time management skills 

- Attention to detail and problem-solving skills 

- Proficient in MS Office (Word, Excel, PowerPoint) 

- Knowledge of Quickbooks online, as well as some other office financial management systems and procedures 

- Skill and experience in creating colorful and effective social media posts 

- Discretion with confidential information

Requirements:

- Proofreading: Ensuring accuracy and correctness of written materials. 

- Phone etiquette: Demonstrating professionalism when answering phone calls. 

- Administrative: Performing various administrative tasks to support the office. 

- Bookkeeping and balancing accounts 

- Event planning: Assisting in planning and coordinating events. 

- Order entry: Entering orders into the system accurately. 

- Payroll entry and employee administration management 

- Calendar management: Managing schedules and appointments efficiently.