Office Administrator - Keystone Hardscapes

Keystone Hardscapes is looking for an Office Administrator in Minneapolis, MN.

What We Offer:

• Work in a team-oriented environment where collaboration is a priority.
• Achieve your professional goals without sacrificing the balance between work and life.
• A comprehensive benefits package with options to choose what works best for you and your family.

Primary Responsibilities:

Accounting

• Collect AP invoices, code and enter into JD Edwards; obtain manager approvals as required; scan to file and forward originals to Quikrete; enter check requests and forward for approval and processing; add/updated vendor information as needed
• Enter ULF billing into JD Edwards. Forward invoices to licensees as required. Follow up as needed to obtain missing reports.
• Enter pin orders into JD Edwards.
• Add/update customer and vendor information as needed
• Enter credit memo as required
• Audit accounts to ensure accuracy and follow up with
• Coordinate with Quikrete accounting to keep all accounts current.

Administrative Responsibilities:

• Provides front-office customer service to include receiving/ directing incoming calls and e-mails.
• Monitors and responds to Hubspot requests; refers technical requests to sales and/or engineering as appropriate, maintain accurate and complete information in Hubspot
• Receive, arrange shipping for pin orders.
• Arranges and distributes UPS/FedEx shipments, deliveries and mail
• Manages the administrative functions of office to include coordination with vendors and ordering office supplies.
• Effectively utilizes technology and process to drive efficiency.

Requirements:

• Associates Degree preferred.
• 5 years’ experience providing accounting and administrative support
• Demonstrated success in a customer service and / or administrative role
• Excellent communication (written and verbal) skills with internal and external customers at all levels of the organization providing courteous, timely and accurate information.
• Proficient in Microsoft Word, Excel, and PowerPoint
• JD Edwards experience preferred
• Flexibility and willingness to learn new concepts, processes and product information.
• Excellent organizational skills. Dependable, reliable, energetic
• Ability to multi-task and utilize time efficiently
• Ability to handle confidential information with the utmost care
• Ability to establish priorities, work independently, and complete objectives
• Ability to learn new tasks quickly

How to apply?

Submit resume and salary requirements through this posting!