Office Assistant 1 (NY HELPS) - New York State Civil Service

NY HELP Yes






Agency Homeland Security and Emergency Services, Division of






Title Office Assistant 1 (NY HELPS)






Occupational Category Clerical, Secretarial, Office Aide






Salary Grade 06






Bargaining Unit ASU - Administrative Services Unit (CSEA)






Salary Range From $35177 to $43521 Annually






Employment Type Full-Time






Appointment Type Permanent






Jurisdictional Class Competitive Class






Travel Percentage 10%













Workweek Mon-Fri



Hours Per Week 37.5




Workday




From 8 AM






To 5 PM






Flextime allowed? No






Mandatory overtime? No






Compressed workweek allowed? No






Telecommuting allowed? Yes













County Albany






Street Address 11 British American Blvd.










City Latham






State NY






Zip Code 12110













Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are: There are no minimum education or experience requirements for this title.You may also be eligible if you are a current New York State Division of Homeland Security and Emergency Services employee with one year or more permanent, contingent-permanent or 55b/c service as an Office Assistant 1 and are interested in reassignment; OR Current New York State employee with one year or more of permanent, contingent-permanent, or 55b/c service in a position allocated to a Grade 6 or above and eligible for transfer under Section 70.1 of the Civil Service Law. NOTE: Employees on the Civil Service eligible list will be considered and should not respond to this posting. If you are on the eligible list and not reachable, you may be eligible for transfer. You are encouraged to access GOT-IT on the Career Mobility website (careermobilityoffice.cs.ny.gov/cmo) to determine transfer eligibility.






Duties Description The incumbent will support the Disaster Recovery Programs Office Administration Support Section. The duties include but are not limited to:• Serve as lead dispatcher for the Disaster Recovery Programs fleet.• Collect and review data for deficiencies and assist in correcting problems in relation to the vehicle logs.• Track the maintenance needs of the Recovery fleet and execute necessary actions.• Operate the Recovery fleet vehicles for maintenance, car washes, and or repairs at local mechanic shops/dealerships.• Create/maintain spreadsheets; includes various inventory spreadsheets and fleet tracking.• Review and distribute mail.• Maintain electronic and hard files, data entry, make copies, scan, email and other office support activities as assigned.• Review, track, format and type correspondence, reports and other related documents.• Assist in the reservations of multiple calendars for conference rooms and Recovery fleet vehicles.• Perform other clerical duties as assigned by the supervisor.• Possess and maintain a valid, unrestricted New York State motor vehicle operator’s license.• Travel may be required, including during evening and weekends; approximately 10% depending on mission and assignment.






Additional Comments *This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.NOTE: Support of operations during times of emergency and disaster from State Emergency Operations Center (EOC), state field offices and/or local deployments may be required, which would result in a change and/or increase in working hours, locations and/or duties.NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.






Some positions may require additional credentials or a background check to verify your identity.










Name Human Resources/EW






Telephone 518-486-5700






Fax 518-485-8432






Email Address HRresumes@dhses.ny.gov




Address




Street NYS Division of Homeland Security and Emergency Services, HRM



1220 Washington Ave., Bldg. 7A






City Albany






State NY






Zip Code 12226













Notes on Applying Please submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID 172026 in the subject line of your application email to HRresumes@dhses.ny.gov