Office Assistant 2, SG-09 (NY Helps) - New York State Civil Service

NY HELP Yes






Agency Financial Services, Department of






Title Office Assistant 2, SG-09 (NY Helps)






Occupational Category Clerical, Secretarial, Office Aide






Salary Grade 09






Bargaining Unit ASU - Administrative Services Unit (CSEA)






Salary Range From $41399 to $50884 Annually






Employment Type Full-Time






Appointment Type Permanent






Jurisdictional Class Competitive Class






Travel Percentage 0%













Workweek Mon-Fri



Hours Per Week 37.50




Workday




From 8 AM






To 6 PM






Flextime allowed? No






Mandatory overtime? No






Compressed workweek allowed? No






Telecommuting allowed? Yes













County Albany






Street Address One Commerce Plaza










City Albany






State NY






Zip Code 12257













Minimum Qualifications Appointment method: Minimum Qualifications: One year of clerical experience.NY HELPS: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply (see minimum qualifications above). At this time, agencies may recruit and hire employees by making permanent non-competitive appointments. At a future date (within one year of appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.Non-Competitive Promotion (NCP): In accordance with Section 52.7 of the Civil Service Law, if the number of qualified candidates who apply for the position is three or less, a permanent appointment can be made, at agency discretion, by non-competitive promotion of an applicant who meets the minimum qualifications.List Appointment: Candidates must be reachable on the Civil Service eligible list for 38-687010.Transfer: Candidates must have one year of permanent competitive service in a title eligible for transfer via Section 70.1 of the Civil Service Law. Information regarding transfer eligibility may be available on the Civil Service Career Mobility Office website at http://careermobilityoffice.cs.ny.gov/cmo/. Please Note that under Civil Service Law, an employee cannot have two consecutive upward 70.1 or 52.6 transfers without an intervening eligible list appointment if such transfers would exceed two salary grades.






Duties Description The New York State Department of Financial Services seeks to build an equitable, transparent, and resilient financial system that benefits individuals and supports business. Through engagement, data-driven regulation and policy, and operational excellence, the Department and its employees are responsible for empowering consumers and protecting them from financial harm; ensuring the health of the entities we regulate; driving economic growth in New York through responsible innovation; and preserving the stability of the global financial system.The Department of Financial Services is seeking candidates for the position of Office Assistant 2 in the Office of Financial Management. Duties include, but are not limited to, the following:• Processes mail for the Office of Financial Management;• Monitors the Accounts Payable (AP) mailbox;• Reviews invoices received;• Enters invoices into internal programming for approvals;• Receives the necessary approvals for payment of invoices;• Communicates with vendors regarding invoices that need modifications;• Obtains purchase orders from purchasing to be used for processing vouchers;• Creates Vouchers in the Statewide Financial System (SFS) for payment of invoices;• Process vouchers for abstracts for payment;• Processes COBRA payments;• Creates deposits of Revenue checks;• Prepares documents and emails to forward to Office of the State Comptroller (OSC) and State Treasury for payment;• Submits forms/emails to OSC or the State Treasury to request copies of canceled checks or to place stop payment orders; and• Other duties as assigned.






Additional Comments Please note that a change in negotiating unit may affect your salary, insurance and other benefits.Salary: $41,399 – $50,884






Some positions may require additional credentials or a background check to verify your identity.










Name Christopher Barr






Telephone






Fax 518-402-5071






Email Address christopher.barr@dfs.ny.gov




Address




Street One Commerce Plaza



3rd Floor






City Albany






State NY






Zip Code 12257













Notes on Applying To Apply: Interested qualified candidates must submit a resume and letter of interest no later than November 15, 2024, to the email address listed below. Please include the Vacancy ID in the subject line of your email to ensure receipt of your application. Email submissions are preferred.Christopher BarrBox OA2AP-00522New York State Department of Financial ServicesOffice of Human Resources Management One Commerce Plaza, Suite 301Albany, NY 12257Email: Christopher.barr@dfs.ny.govFax: (518) 402-5071All candidates that apply may not be scheduled for an interview.Public Service Loan ForgivenessEmployment with New York State qualifies an individual for Public Service Loan Forgiveness (PSLF). This program forgives the remaining balance on any Direct Student Loans after you have made 120 qualifying monthly payments while working full-time for a U.S. federal, state, local, or tribal government or not-for-profit organization. To learn more about the program and whether you would qualify, please visit: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-serviceAMERICANS WITH DISABILITIES ACT: REASONABLE ACCOMMODATIONSUnder the Americans with Disabilities Act (ADA), the Department of Financial Services is required to provide reasonable accommodation for known physical or mental limitations of an otherwise qualified applicant with a disability if an accommodation would enable the applicant to perform the essential functions of the job. If the accommodation would constitute an undue hardship on the operations of the agency, the agency is not required to provide it.All people with disabilities are encouraged to apply to all jobs for which they meet the minimum qualifications.Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 473-3130 or via email at response@oer.ny.gov.