Office Assistant - Aston Carter
Columbia, MD
About the Job
Office Assistant Opportunity in Columbia!
Job Description
We are seeking an enthusiastic Office Assistant to join our team. The ideal candidate will perform a variety of clerical, secretarial, and general office duties including those of a confidential nature. The Office Assistant will manage facility needs, maintain records and files, assist with travel and training paperwork, and provide general support with various clerical activities.
Responsibilities
+ Assist and coordinate special projects, meetings, and special events.
+ Maintain records and files.
+ Manage facility needs.
+ Manage calendars for conference rooms.
+ Assist with travel and training personnel paperwork.
+ Assist with office supply needs and vendor negotiations.
+ Perform a wide range of clerical, secretarial, and general office duties including those of a confidential nature.
+ Greet persons entering premises in a professional manner.
+ Answer incoming calls and direct calls.
+ Provide general support with a variety of clerical activities.
+ Manage incoming and outgoing mail.
+ Respond to inquiries displaying a comprehensive knowledge of the facility's activities, policies, and programs.
+ Interact with partnering companies, guests, and personnel, including those at the senior level, to resolve issues and problems.
+ Modify and/or create databases and complex spreadsheets. Compile information from a variety of sources, format, prepare and distribute a variety of reports, graphs, tables, and charts.
+ Other duties may be assigned depending on the business needs of the company.
Essential Skills
+ 1-3 years of administrative assistant/receptionist experience in a professional environment.
+ Experience providing a high level of customer service.
+ Proficiency with intermediate to advanced word processing, spreadsheet, and database applications.
+ Moderate to fast, accurate keyboarding skills.
+ Excellent proofreading and writing skills.
+ Ability to multi-task and pay attention to details.
Additional Skills & Qualifications
+ Bachelor's degree in Communications or a related field.
+ Reception experience.
Work Environment
This is an in-office position requiring 40 hours per week for two weeks. The work environment is professional and requires interaction with various levels of personnel and external partners.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
+ Hiring diverse talent
+ Maintaining an inclusive environment through persistent self-reflection
+ Building a culture of care, engagement, and recognition with clear outcomes
+ Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
Job Description
We are seeking an enthusiastic Office Assistant to join our team. The ideal candidate will perform a variety of clerical, secretarial, and general office duties including those of a confidential nature. The Office Assistant will manage facility needs, maintain records and files, assist with travel and training paperwork, and provide general support with various clerical activities.
Responsibilities
+ Assist and coordinate special projects, meetings, and special events.
+ Maintain records and files.
+ Manage facility needs.
+ Manage calendars for conference rooms.
+ Assist with travel and training personnel paperwork.
+ Assist with office supply needs and vendor negotiations.
+ Perform a wide range of clerical, secretarial, and general office duties including those of a confidential nature.
+ Greet persons entering premises in a professional manner.
+ Answer incoming calls and direct calls.
+ Provide general support with a variety of clerical activities.
+ Manage incoming and outgoing mail.
+ Respond to inquiries displaying a comprehensive knowledge of the facility's activities, policies, and programs.
+ Interact with partnering companies, guests, and personnel, including those at the senior level, to resolve issues and problems.
+ Modify and/or create databases and complex spreadsheets. Compile information from a variety of sources, format, prepare and distribute a variety of reports, graphs, tables, and charts.
+ Other duties may be assigned depending on the business needs of the company.
Essential Skills
+ 1-3 years of administrative assistant/receptionist experience in a professional environment.
+ Experience providing a high level of customer service.
+ Proficiency with intermediate to advanced word processing, spreadsheet, and database applications.
+ Moderate to fast, accurate keyboarding skills.
+ Excellent proofreading and writing skills.
+ Ability to multi-task and pay attention to details.
Additional Skills & Qualifications
+ Bachelor's degree in Communications or a related field.
+ Reception experience.
Work Environment
This is an in-office position requiring 40 hours per week for two weeks. The work environment is professional and requires interaction with various levels of personnel and external partners.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
+ Hiring diverse talent
+ Maintaining an inclusive environment through persistent self-reflection
+ Building a culture of care, engagement, and recognition with clear outcomes
+ Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
Source : Aston Carter
