The primary purpose of this position is to facilitate the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. Responsible for assisting with the needs from the Administrator. This is a seasonal position.

Essential Job Functions Duties and Responsibilities

Office Assistant

• Supports managers and employees through a variety of task related to organization and communication
• Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner
• Order supplies and snacks for office
• Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected
• Acts as a liaison with other departments and outside agencies, including high-level staff such as CEOs, presidents, senior vice presidents and chiefs.
• Answers and transfers phone calls, screening when necessary.
• Welcomes and directs visitors and clients.
• Maintains filing systems as assigned.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
• Prepares agendas and schedules for meetings.
• Records and distributes minutes or other records for meetings.
• Maintains office supplies and coordinates maintenance of office equipment.
• Maintains a system for recording expenses and the use of petty cash.
• Performs other related duties as assigned.

Required Knowledge, Skills and Abilities

Must possess the ability to make independent decisions, follow instructions, and accept constructive criticism. Must be able to speak, write and understand English in a manner that is sufficient for effective communication with others. Strong analytical and problem solving skills. Ability to be reliable and punctual while paying attention to detail. Knowledge and experience with Word, Excel, and Google Docs. Can confidently handle confidential and non-routine information.

Education and Experience

High School Diploma
Previous Administrative experience (one year required) Related office work (two years preferred)

Licensing/Certifications

None.

Physical Requirements

All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Individuals who pose a direct threat or significant risk to the health and safety of themselves or others in the workplace will not be considered qualified for employment if physical requirements cannot be eliminated or reduced by reasonable accommodation.

Essential functions are carried out in a variety of positions including standing and sitting. To meet company needs, all positions require the ability to move freely.

Equipment and Tools

List equipment and tools operated and the frequency of use:

(Those that cannot be delegated to a co-worker.)

Facility Vehicles: none Equipment: Computer and personal communication devices
Business office equipment

Additional Information

All employees are expected to create an atmosphere of warmth, personal interest, and positive emphasis as well as a calm environment. Developing and maintaining a good working rapport with others is critical to the functioning of the company.

This position is expected to follow all company policies and procedures. These policies and procedures can be found in the employee handbook and with your manager.

Continuous Improvement

Our expectation is that all employees will have a continuous focus on improving themselves and the department. All employees are expected to attend, plan, conduct and schedule in-service training classes as appropriate to the position.

Conclusion

This job description is intended to convey information essential to understanding the scope of the position and it is not intended to be an exhaustive list of skills, efforts, duties, responsibilities or working conditions associated with the position. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities at any time.