Office Assistant - Cascadia Capital

Title: Office Assistant
Location: New York, NY
Department: Administration
Reporting To: Facilities and Operations Manager

Job Overview
The Office Manager plays a key role in our day-to-day operations and administrative support in our New York office. An integral part of the team, the Office Manager, is the first to greet employees and clients that visit our office. They will assist in administrative tasks, maintain office supplies, liaise with vendors and complete additional ad hoc projects.

Key Responsibilities

• Greet clients and visitors
• Ensure reception area is presentable, along with other areas of the office
• Receive, sort and distribute packages and mail
• Send out packages via FEDEX or US Mail upon request
• Manage and restock all kitchen and office supplies as needed
• Perform administrative duties such as filing, printing, scanning
• Partner with IT vendor to troubleshoot technology issues
• Liaise with vendors (i.e. maintenance staff, cleaning crew, building security, etc.)
• Manage catering requests for office as needed
• Prep conference rooms for client or interview meetings (water, coffee etc.)
• Assist with the new employee onboarding and offboarding via desk set-up/clean out, tech set up, key card creation, new employee tours, etc.
• Assist remote EA within person client meetings or interviews
• Work with building management for any office related requests including inquiries related to heating and air conditioning, lighting, and trash collection

Qualifications

• Prior experience as a receptionist or office assistant preferred
• Proficient in Microsoft Office 365
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Strong multitasking and time-management skills, with the ability to prioritize tasks
• Excellent customer service
• Highly dependable
• High school degree or equivalent

For All Cascadia Employees

• Long-Term Client Focus:We take a long-term view with our clients and prospects. We build relationships based on trust and valuable advice over time, often many years.
• Teamwork: We are stronger as a team than as individuals. We value partnership and collaboration. We win when we work together.
• Entrepreneurial: We are creative and agile. We continually question the established paradigms in our
• business. We challenge ourselves to find new solutions and to look at each situation from multiple dimensions.
• Results Oriented: Our focus is on delivering outstanding results for our clients. Internally we are a meritocracy. While we value hard work, we prioritize results, not face time. We all roll up our sleeves.
• Respect: We treat our clients, our colleagues and our professional counterparties with the utmost respect. We are humble about our accomplishments. We let our results speak for us in the market.
• Candor: We are transparent and direct with our clients, our stakeholders and ourselves. Internally, we empower people to articulate their viewpoints. We believe that open debate and constructive challenge produce the best outcomes.

This Job Description is summary in nature, is not inclusive of all duties and responsibilities and subject to change. The job description is not an offer of employment and does not constitute or imply a contract.
This role requires an in-office presence 5 days per week. The base salary range for this job is $60,000 – $75,000. In addition to the base salary, we provide an annual discretionary bonus based on individual and firm performance. Cascadia also offers a competitive benefits package which includes plans for Medical, Vision, Dental, Caregiver Leave, Life and AD&D, Short- & Long-Term Disability, Employee Assistance and Retirement Savings.
Cascadia Capital is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Cascadia Capital is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. A request for reasonable accommodation may be made at any point during the application process or employment with the company.
 

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