Office Assistant - Part-time - HR Pals

Office Assistant - Property Management

Job Summary:

Our client is seeking a highly organized and responsible part-time, Office Assistant to join our growing property management team. In this position, you will perform clerical tasks, answer phones, and sort mail. Other duties will include assisting office managers and executives with preparing documents, organizing files, managing existing documents, and generally keeping the office organized, tidy, and running smoothly.

Key Responsibilities:

1. Administrative Support: Assist in managing all administrative tasks including answering and directing phone calls, organizing and scheduling appointments, and maintaining contact lists.
2. Document Management: Prepare and edit correspondence, communications, presentations, and other documents. File and retrieve documents and reference materials. Open and distribute mail.
3. Customer Service: Greet visitors and determine whether they should be given access to specific individuals. Respond to queries from clients and provide guidance on procedures and policies.
4. Office Maintenance: Maintain office supplies inventory by checking stock, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies.

Qualifications:

• High school diploma or equivalent; associate or bachelor's degree preferred.
• Demonstrates Professionalism: upholds and models professional conduct in all interactions, maintaining a high level of integrity, respect, and confidentiality. Adheres to company policies and procedures, exhibits punctuality, and manages responsibilities effectively.
• Proven experience as an office assistant or in another relevant administrative role.
• Working knowledge of office equipment, like printers and fax machines.
• Proficiency in MS Office (MS Excel and MS Word, in particular).
• Excellent time management skills and ability to multi-task and prioritize work.
• Strong organizational skills with the ability to multi-task.
• Excellent written and verbal communication skills.
• Ability to life 25-50lbs as needed
• Duties or assignments may change over time.

Working Conditions:

• This is a part-time position, Monday through Friday. - 12:00pm-4:00pm
• Some weekend or evening hours may be required in cases of emergency.

Our client acknowledges that equal opportunity for all persons is a fundamental human value. Each employee and applicant will be considered on the basis of individual ability and merit, without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, pregnancy, national origin, marital status, physical disability, mental disability, medical condition, genetic information, protected military or veteran status, or any other characteristics.

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