Office Assistant - Vitis Energy, LLC
Saint AUG BEACH, FL 32080
About the Job
Description:
Job Summary:
Administrative Assistant / Receptionist will work closely with onsite staff to support all administrative activities including opening and closing offices, greeting office guests, provide multi-line telephone coverage, data entry & expense report processing, with a specialized focus on marketing support. Qualified candidates will be very organized, detail oriented, creative, possess excellent communication, writing, design, and computer skills, and be able to multi- task and prioritize with minimal supervision. Must be willing to support occasional events or meetings outside normal business hours.
*Local Candidates Only*
Duties/Responsibilities (including, but not limited to):
Clerical and Operations Support:
• Display superior interpersonal skills including courtesy, professionalism, and a cooperative attitude
• Prepare documents, letters, and presentations
• Provide multi-line telephone coverage
• Order office supplies and maintain organization of common areas
• Restock food and beverage items
• Research information from internal and external sources
• Provide support with travel planning, and meetings
• Establish and maintain relationships and contracts with travel vendors
• Assist with gathering staff expense report documentation
• Support all staff in timekeeping processes and records
• Accounting data entry
• Support all business departments in special projects
• Mail collection and distribution
• Maintain office equipment
Marketing Support:
• Website management and design updates
• Media research
• Social Media Posts
• Distribution of internal weekly publications
Requirements:Admin Assistant / Receptionist - Required Skills/Experience:
• 3+ years of experience providing administrative support
• Demonstrate high proficiency in MS Office (Word, Excel, Outlook, PowerPoint, etc.)
• Demonstrate high level of professionalism and business etiquette
• Ability to create high quality work products and deliverables with minimal supervision
• Experience in Concur, Canva, MS Business Central, WordPress
• Basic understanding of IT and help desk items
• Understanding of Microsoft Power Automate a plus
• Thrives in fast pace collaborative work environment
• Requirement to protect & safeguard confidential and proprietary information
• Social media experience including planning and managing content in a corporate setting
Physical Requirements:
• Prolonged periods of sitting at a desk and working on a computer
• Must be able to frequently lift or move items up to 20 pounds
Recruiting Agencies:
We value your interest in our organization. However, we must insist that you avoid direct contact with our employees. Our company has stringent policies concerning engagements with recruitment firms, and non-compliance with these guidelines could lead to legal consequences. Thank you for respecting our procedures and ensuring a professional relationship.
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