Office Coordinator - Kaleidoscope Imaging
Chicago, IL 60601
About the Job
Kaleidoscope is a creative collective of thinkers, designers and makers that together connect people and brands.
At Kaleidoscope, we believe the most effective brand solutions require both abstract thinking & tangible results. And like a kaleidoscope that combines colors, shapes and forms to allow us to view the world through a unique point of view, our creative collective of thinkers, designers and makers come from all walks of life and flex all types of skills to provide fresh perspectives rooted in Strategy, Design and Prototyping.
JOB SUMMARY
Kaleidoscope is a dynamic, tier-2 creative agency with a strong reputation in brand packaging design, innovation, and brand marketing support, serving both established brands and innovative start-ups.
The Office Coordinatoroversees the day-to-day operations across departments in the studio, ensuring efficiency and smooth administrative processes. This role provides support for staff and management, including handling correspondence & communications both internally and externally.
Core Responsibilities
- Reception/General Studio Management
- Answering phone calls directed to reception, shipping/receiving, inquiries.
- Manage entry to building (guests/freelance employees – buzz in)
- Oversee maintenance & appearance of Studio (keep tidy/organized)
- Log freelance times in Lens.
- Inventory/Ordering & Restocking
o Shipping Supplies
o Kitchen Supplies incl. snacks & beverages
o Bathroom Supplies (mints, flossers, mouthwash, hygiene products)
o First Aid Supplies
o Supplies for each Dept. in-Studio (Proofing, Mockup, Model Shop, etc.)
- Manage relationships/communications with suppliers & vendors.
- Oversee distribution & storage of product/supplies to Studio Departments, PMs, 220, & basement
- Event Planning & Coordination (in partnership with Dept. Heads)
o Including Friday Treats for Studio
o Coordinate with Staff to prepare for events/meetings.
- Oversee opening & closing duties (manage w/ Office Assistant)
o Unlock/lock gate & elevator.
o Unload/load dishwasher & start @ end of day.
o Restocking (see above)
- Overseeing general costs & spending – including retaining and forwarding all receipts as needed
- Shipping/Receiving
- Work with our Office Assistant to:
o Schedule pickups and deliveries
o Communicate with delivery drivers and manage loading/unloading.
o Ordering specialty shipping items for specific jobs
o Ordering in-market products for jobs
o Oversee daily shipping and packing operations
- Coordinate regularly with PMs, Mockup, & Sales Sample Department to ensure projects are delivered to clients according to schedule.
At Kaleidoscope, we value our team members and strive to provide them with a competitive benefits package that supports their well-being and helps them achieve their financial and personal goals. In addition to a great studio space, unlimited Starbucks coffee, and awesome people (and sometimes dogs) to work with, we offer a comprehensive benefits package for full-time team members, including:
- Flexible work arrangements, including work-from-home options and flexible hours, for certain roles;
- Generous PTO/Floating Holidays, Paid Holidays, and Paid Parental Leave to support work-life balance;
- Health, well-being, and retirement benefits, including medical, dental, and vision insurance;
- 100% employer-paid Basic Life and AD&D Insurance;
- Voluntary Life Insurance for additional coverage for yourself, partner, and children;
- Voluntary Short-Term and Long-Term Disability Insurance (STD and LTD) for added financial protection;
- 401(k) plan with a generous employer match to help you plan for your future;
- Employee Assistance Program - free and confidential support for you and your family.
We are proud to be an equal opportunity employer. Upon hire, candidates are required to provide proof of authorization to work in the United States.
PI251715584
Source : Kaleidoscope Imaging
