Office Coordinator - Astrolab
Hawthorne, CA 90250
About the Job
Description
Venturi Astrolab, Inc. (Astrolab) is pioneering new ways to explore and operate on distant planetary bodies. We are singularly focused on designing, building, and operating a fleet of multi-purpose commercial planetary rovers to extend and enhance humanity’s presence in the solar system. We are seeking motivated, creative, and exceptional people to join our world-class team.
Astrolab is seeking an Office Coordinator to provide support to our growing team in Hawthorne, CA. The successful candidate will be self-motivated, quick-thinking, flexible, and able to juggle multiple and diverse responsibilities with a strong emphasis on organization, inclusive culture building, and attention to detail.
What You'll Do:
- Welcome and assist visitors, ensuring a professional and friendly first impression
- Maintain the cleanliness and organization of reception and kitchen areas, including managing office snacks and beverages
- Schedule and coordinate meetings, interviews, and conference room bookings
- Arrange domestic and international travel for employees and candidates
- Handle administrative tasks such as preparing reports, scanning documents, and receiving deliveries
- Build and maintain strong relationships with clients, staff, vendors, and office guests
- Organize and manage onsite and offsite activities, events, and meetings
- Coordinate and support community engagement, marketing, and recruiting events
- Oversee special projects and assist with office operations as needed
- Manage vendor relationships and coordinate facility maintenance tasks
What’s Prepared You:
- Bachelor’s degree and 2+ years of professional experience in an office or customer service setting OR 4+ years of experience in an office environment
- Friendly, professional, and approachable demeanor
- Highly organized and detail-oriented
- Proven ability to multi-task and thrive in a fast-paced start-up environment
- Resourceful and proactive, always seeking innovative solutions to challenges
- Strong verbal, written, and presentation skills
- Proficient in Microsoft applications (Teams, SharePoint, OneDrive, etc.)
- Familiar with accounting software such as Bill.com or Xero
- Capable of handling and safeguarding confidential information with discretion
What We Offer:
- Work with a team of best-in-class engineers building the foundation of planetary surface exploration
- Ownership in the company
- Medical, dental, and vision coverage
- 401(k) with matching
- Flexible time off and parental leave
- On-site snacks, beverages, and 2x weekly lunches
- Flexible work environment
Source : Astrolab
