Office Coordinator - Auld & White Constructors

Are you highly organized, detail-oriented, and excited to support a thriving office environment? Auld & White Constructors is seeking a dedicated Office Coordinator to manage the daily operations across our two office buildings. You'll play a key role in ensuring everything from front desk reception to supply management runs smoothly. If you're a proactive problem solver with excellent communication skills and a knack for keeping things organized, we want you to be part of our team!

Why Join Auld & White Constructors?

• A close-knit, knowledgeable and supportive team of experts.
• On-going training and opportunities for career advancement.
• We're consistently ranked as one of Jacksonville's best places to work.
• We have fun!

Position Description

• Provide comprehensive operational support to ensure smooth running of the office (to include both buildings).
• Execute front desk responsibilities, including greeting visitors, answering the phone and properly routing calls.
• Keep Reception Desk and Front Lobby clean, organized and professional.
• Stock and provide light housekeeping as needed in all common areas (Restrooms, Breakroom, Coffee Stations, Conference Rooms, Collab and Print Areas).
• Monitor and order supplies in accordance with budgetary restrictions by performing inventory control, placing orders and tracking.
• Address maintenance needs in partnership with the Controller.
• Manage the conference room calendar(s) to ensure efficiency and troubleshoot scheduling conflicts as they arise.
• Assist with coordination of meetings and training sessions, including catering and room set up/clean up.
• Receive, stamp and distribute incoming mail and deliveries in a timely manner.
• Post outgoing mail and send packages via courier service, Fed Ex and UPS.
• Provide other administrative support as requested.

Position Requirements

• High school diploma or equivalent.
• 2-3 years of experience in a similar administrative role.