Office Coordinator | Macedonia, Ohio (Macedonia, OH, US, 44056) - The Davey Tree Expert Company

Position Overview

The Commercial Landscape Service Line Office Coordinator is responsible for providing general office support and client administrative assistance.  The role involves coordinating incoming calls, supporting contract administration, assisting with new hire onboarding, managing invoices and accounts receivable, collecting data for reports, and providing support to management.  

Monday - Friday 9am-5pm IN OFFICE schedule

Job Duties

What You’ll Do: 

• Manage and coordinate incoming calls for the appropriate staff with professional communication.
• Administer contract preparation support and maintenance through accurately and timely entering data and providing drafting assistance.
• Assist employees with the onboarding process and offer guidance for navigating the Company’s employee data management system.
• Process and maintain employee time sheets.
• Administer client setup, file service reports, and distribute invoices with proper documentation.
• Provide support for third-party billing systems.
• Manage accounts receivable.
• Participate in employee and professional development training events.
• Compile, process, and maintain client, equipment, and other business records.
• Accurately use office software, programs, and products.
• Manage and order supplies.
• Manage and route incoming and outgoing mail.
• Collect data or information for the Production Report (PSR).
• Work directly with manager, providing support and assistance.
• Perform other related duties as assigned. 
• Follow all company policies, procedures, and work rules. 

Qualifications

Skills We’re Seekin 

• Preferred:  Minimum of two years of experience in office processes and office administration procedures or equivalent education. 
• Preferred:  Proficient in Microsoft Office and other computer or software programs necessary to complete job duties. 
• Preferred:  Fluency in Spanish is beneficial, but not essential. 
• In some cases, the government clients Davey Tree Expert Company contracts with conduct their own background check.  Results of this background check may affect the potential for hire. 

Additional Information

What We Offer: * 

• Paid time off and paid holidays 
• Opportunities for advancement 
• All job specific equipment and safety gear provided 
• 401(k) retirement savings plan with a company match 
• Employee-owned company & discounted stock purchase options 
• Group Health Plan 
• Employee referral bonus program 
• Locations throughout US in major cities and desirable areas 
• Career Development Program supported by Industry Expert Safety Specialists & Skills Trainers 
• Scholarship Program for Children of Employees 
• Charitable matching gift program 

*All listed benefits available to eligible employees  

Company Overview

Divisional Overview