Office Engineer - WSP USA
Herndon, VA
About the Job
This Opportunity
WSP is seeking an Office Engineer to join our Construction Management team. This position is for full-time in-person at the client’s office in Alexandria, VA
Your Impact
+ Project (VPRA and PMSS) leadership support
+ Manage the project office schedule; synchronize and deconflict North and South project calendars and ensure appropriate representation for project staff
+ Ensure conference room and facilities are scheduled and fully functional
+ Ensure meetings and materials are prepared and presented with enough lead time to accommodate modifications and changes
+ Ensure key client and project staff attendees are scheduled and available
+ Assist the project team with schedule coordination and outlook invitations
+ Assist VPRA project management with the preparation of correspondence and internal and external presentations and products
+ On-boarding of personnel:
+ Monitor and track all required training for team members
+ Ensure proper on/off-boarding support for all team members (Emails, file access, project orientation, etc.)
+ Assist with tracking any training and support requirement for project personnel
+ Facility Management:
+ Maintain building and parking passes
+ Maintain seating and office plan for office space designation
+ Interface with client IT staff and others as necessary
+ Maintain schedule, appearance and functionality of conference rooms
+ Liaison to the building management company as appropriate
+ Provide important building information to the project team.
+ Order office supplies and maintain inventory
+ Equipment and PPE:
+ Maintain equipment-IT or support equipment for field
+ Ensure proper vehicle and support equipment for project leadership
+ Coordinate for PPE issue-standardize for all team members
+ Guest and visitor support
+ Ensure guests are greeted and supported
+ Schedule and coordinate meeting and briefing materials for client as necessary
+ Coordinate visitors to the office and the construction site (in coordination with the CM team)
+ Ensure all logistics are in-place to support office visitors and site visitors and tours
+ Provide support to senior project staff as required
+ Back-up support for Project Control functions:
+ Production manager (submittals, RFIs, project correspondence, document control)
+ Contracts Manager (subcontracts drafting and issue, contract compliance)
Minimum Requirements:
+ Bachelor’s degree in Business Management, Construction Management, Project Management or an Engineering field
+ 7-10 years of experience as a Project Manager, Office Engineer, Office Manager, or Office Administrator.
+ Proven track record or experience as an Office Manager/ Office Engineer on large construction projects
+ Proficient in the use of business software and applications such as MS Office, Outlook, Excel, PowerPoint
+ Demonstrated strong interpersonal skills and organizational/ planning skills in a fast-paced environment
+ Excellent time management skills, have the ability to multi-task and prioritize work
About WSP
WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.
www.wsp.com
WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.
At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?
WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.
The selected candidate must be authorized to work in the United States.
NOTICE TO THIRD PARTY AGENCIES:
WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.
WSP is seeking an Office Engineer to join our Construction Management team. This position is for full-time in-person at the client’s office in Alexandria, VA
Your Impact
+ Project (VPRA and PMSS) leadership support
+ Manage the project office schedule; synchronize and deconflict North and South project calendars and ensure appropriate representation for project staff
+ Ensure conference room and facilities are scheduled and fully functional
+ Ensure meetings and materials are prepared and presented with enough lead time to accommodate modifications and changes
+ Ensure key client and project staff attendees are scheduled and available
+ Assist the project team with schedule coordination and outlook invitations
+ Assist VPRA project management with the preparation of correspondence and internal and external presentations and products
+ On-boarding of personnel:
+ Monitor and track all required training for team members
+ Ensure proper on/off-boarding support for all team members (Emails, file access, project orientation, etc.)
+ Assist with tracking any training and support requirement for project personnel
+ Facility Management:
+ Maintain building and parking passes
+ Maintain seating and office plan for office space designation
+ Interface with client IT staff and others as necessary
+ Maintain schedule, appearance and functionality of conference rooms
+ Liaison to the building management company as appropriate
+ Provide important building information to the project team.
+ Order office supplies and maintain inventory
+ Equipment and PPE:
+ Maintain equipment-IT or support equipment for field
+ Ensure proper vehicle and support equipment for project leadership
+ Coordinate for PPE issue-standardize for all team members
+ Guest and visitor support
+ Ensure guests are greeted and supported
+ Schedule and coordinate meeting and briefing materials for client as necessary
+ Coordinate visitors to the office and the construction site (in coordination with the CM team)
+ Ensure all logistics are in-place to support office visitors and site visitors and tours
+ Provide support to senior project staff as required
+ Back-up support for Project Control functions:
+ Production manager (submittals, RFIs, project correspondence, document control)
+ Contracts Manager (subcontracts drafting and issue, contract compliance)
Minimum Requirements:
+ Bachelor’s degree in Business Management, Construction Management, Project Management or an Engineering field
+ 7-10 years of experience as a Project Manager, Office Engineer, Office Manager, or Office Administrator.
+ Proven track record or experience as an Office Manager/ Office Engineer on large construction projects
+ Proficient in the use of business software and applications such as MS Office, Outlook, Excel, PowerPoint
+ Demonstrated strong interpersonal skills and organizational/ planning skills in a fast-paced environment
+ Excellent time management skills, have the ability to multi-task and prioritize work
About WSP
WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.
www.wsp.com
WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.
At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?
WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.
The selected candidate must be authorized to work in the United States.
NOTICE TO THIRD PARTY AGENCIES:
WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.
Source : WSP USA
