Office Manager - NKT Photonics

Do you thrive in an office environment? Do you like supporting a smooth operating office? Are you interested in Sales support?

Then this job as Office Manager at NKT Photonics Boston office, located in the Seaport District, may be the right job for you! This office has a startup feel with the resources of a high performing parent company. It’s an exciting, inspiring place to work where we encourage both personal and career development. To support our plans, we are looking for a talented Office Manager to join our team.

Now is a great time to join us as our continuous success has set us on a hugely exciting growth path across our global organization.

NKT Photonics is an exciting, inspiring place to work where we encourage both personal and career development. To support our plans, we are now growing our team as we are looking for an Office Manager to provide a wide range of administrative and sales support to the Boston site and our teams.

About Us

NKT Photonics is a dynamic, international high-tech company and a leader in the development, manufacturing, and supply of high-performance lasers and photonic crystal fibers. We employ some of the best and most creative people in our industry and together we have established one of the fastest growing and most innovative photonics companies in the world.

We embrace a culture in which a healthy work-life balance is encouraged; and we promote a positive, supportive working environment. To support our growth plans, we are investing in our facilities and growing our talented teams. We provide a great place to work with good people and exciting, industry leading products.

About the Position

In this position, you will be responsible for providing a wide range of administrative and sales support.

Your primary responsibilities

Administrative support

• Be the face of the company at the office location, including greeting and escorting visitors and clients
• Manage all incoming mail and phone calls to the main office number
• Ensure the office is presentable and organized
• Maintain office and kitchen supplies
• Be the main point of contact with building management for day-to-day building services and operations
• Responsible for shipping and receiving as needed
• Provide other clerical duties as necessary

Sales team support

• Trade show registration including such things as ordering booth furniture, organizing electrical setup
• Organize, maintain and arrange for shipment of demo equipment
• Occasionally help with quotes
• Register and update vendor registrations
• Keeping government research lab databases and documentation in both the US and Cananda updated and accurate
• Secondary contact for client needs in addition to the Sales Manager.

Who will you be working closely with

Internally with Engineering team at the office location and remote Sales teams. Externally with suppliers, visitors and service providers.

Your experience and qualifications

You have at least five years of similar professional experience. You are organized, detail oriented, and can multi-task priorities and meet deadlines. You work independently making decisions and escalating issues appropriately. You have outstanding written and verbal communication skills and are an MS Office expert, including Outlook, Word, Excel and PowerPoint.

Travel expectations

Infrequent

More about us

Help the World’s innovators realize their dreams!

Did you know that we are leaders in high-power lasers for the new generation of commercial quantum computers? We are! Our customers make all kinds of mind blowing innovations with our fiber lasers and photonic crystal fibers – and we need to keep up. Our customers also use our lasers and fibers in areas such as medical and life-science research, semiconductor manufacturing, and space exploration. Innovation is in our DNA. We are pioneers of supercontinuum lasers and photonic crystal fibers, and we constantly reimagine how our products can be used and improved. We embrace uniqueness. With more than 30 nationalities, we are a diverse group. But we have a lot in common. We are curious, respectful, and we aim to make a difference in the World. We need the sharpest minds in the industry to help us accelerate development. Join us! Together, we can make an impact.

Join us!

If you wish to apply, please contact us with your CV. If you have a cover letter, please save this in one document with your CV as you are only able to upload one document. We look forward to hearing from you!

Keep your personal data safe

NKT Photonics ("The Company") take responsibly for the protection of your personal data. Accordingly, upon receiving your job application and additional material you choose to submit, the Company keeps a safe and secure environment and ensures confidentiality.

You also have a role to play in keeping your personal data safe. We request you only submit personal data about yourself in your job application, CV or other relevant material you choose to provide to us that is relevant for the specific position you are applying for.

Please consider whether there is personal information you are about to submit, such as health information, information on family relations, information on trade union membership, etc. that is not necessary for our recruitment process or the position you are applying for. Please also be aware of certificates or other documents are not necessary for the vacancy; we urgently request you to redact/cross out such information before you submit your job application.

Thank you. Read more about our processing of your personal data in the recruitment phase in our Privacy Policy – go to: www.nktphotonics.com/data-privacy-policy-of-job-applicants

NKT is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, citizenship, disability, protected veteran status, or any other protected class. In addition to federal law requirements, NKT complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. NKT expressly prohibits any form of workplace harassment based on any protected class.