Office Manager - Laser Thermal

About Laser Thermal

Laser Thermal is a growing company based in Charlottesville, Virginia that focuses on providing innovative solutions to difficult materials testing problems.  Utilizing optical measurement techniques, we offer the capability to measure the thermal properties of materials at nanoscale dimensions.  Combining thermal transport, optics, materials physics, machine learning and intelligent design, we enable continued growth and accessibility to new technologies for our customers.

About the Office Manager position

We are looking for a skilled Office Manager to help us with administrative tasks, in close collaboration with the CEO, ensuring the proper support to the staff and smooth running of our company's office. Your duties will also include bookkeeping and management of our customer relationship management system.  You should be competent in prioritizing and working with little supervision, as well as self-motivated and trustworthy.

The Office Manager will:

• Interact effectively and professionally with a diverse group of people
• Possess excellent oral and written communication skills
• Be comfortable working in both team and independent environments
• Respect and maintain confidentiality in all interactions

Office Manager responsibilities are:

• Organize activities and operations to secure efficiency and compliance to company policies
• Arrange schedules, travel, appointments etc. as needed
• Manage records and databases with personnel, financial and other data
• Oversee budgeting and bookkeeping procedures in conjunction with CEO
  
• Organize phone calls and correspondence such as e-mail, letters, packages and so on
  
• Monitor stocks of office supplies and place orders when necessary
• Prepare timely reports and presentations and submit them to the CEO
• Support communication activities such as promotional materials, newsletters, or other information, largely in electronic form
• Prepare and manage conference materials and arrange for shipping of exhibits to and from conferences

Office Manager requirements are:

• Practical experience with GSuite Application, Excel, Word, Wordpress, and other report and management software
• Ability to manage time effectively and time of others where necessary
• Should actively look to assist in growing the Laser Thermal team and pitching in where possible
• Possess strong verbal communication skills able to converse with a variety of customers ranging from engineers up through high level executives
  
• Strong technical skills, able to learn and navigate software systems used to run small businesses
• 2+ years' experience working as an Office Administrator, Office Manager, or other relevant position
• Bachelors degree or additional years of working experience

Position Details:

• This is a full-time position.
• Work will be completed in person at our office in Central Charlottesville.  Parking included.
• Compensation includes salary at a range of $44,000 - $50,000 annually, plus health benefits, 401K, equity, and paid time off.