ABOUT WNDR

WNDR Museum is an immersive experience located in the vibrant West Loop of Chicago. Our mission is to ignite curiosity, creativity, and wonder within everyone who walks through our doors. We foster a culture of innovation, inclusivity, and endless possibilities, providing a dynamic and interactive environment for exploration.

ABOUT THE ROLE

We are looking for a highly organized, adaptable, and proactive, part-time Office Manager to ensure our office operations run smoothly and efficiently. This multifaceted role includes managing office snacks and lunch arrangements, overseeing mail services, handling office expenses and travel arrangements, setting up for meetings, assisting the HR department with document curation and system work, providing administrative support to the executive team as needed, managing calendars and documents, ensuring the office is a fun, clean, and welcoming place to work, assisting with new hire setups, and managing company announcements. The ideal candidate will have strong communication skills, attention to detail, and the ability to manage multiple tasks efficiently. This position will work approximately 2-3 days/week.

ESSENTIAL FUNCTIONS 

• People Operations
  • Oversee document management for the office, ensuring efficient organization and confidentiality.
  • Assist the people operations department with document curation, interview scheduling support and managing systems.
  • Assist with new hire setups, offer letters, background checks, workspace preparation, orientation materials, and IT needs to ensure a smooth onboarding process. 
  • Assist with employee offboarding
  • Manage employee records including PTO/WFH records, accurate employment data, employee folder management, etc.
• Office Mgmt 
  • Prepare and set up areas for meetings, ensuring necessary equipment and materials are arranged.
  • Manage company wide-calendars and events 
  • Maintain office materials and supplies 
  • Manage and distribute company announcements, maintaining effective internal communications as needed.
  • Provide timely and efficient administrative support to the executive team as required.
  • Liaise with cleaning and food vendors to maintain high standards of cleanliness and provide healthy high quality food options.
  • Manage mail services, including sorting, distributing mail, and coordinating package deliveries, ensuring timely distribution to staff.
  • Serve as the primary point of contact for office-related queries from staff and visitors.
  • Implement and maintain office administrative systems and procedures to improve efficiency.
  • Ensure the office environment is comfortable, welcoming, and fun by managing and stocking office snacks and making meal arrangements for key meetings and weekly team lunches.

QUALIFICATIONS & PHYSICAL REQUIREMENTS:

• Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant, preferably in a creative or tech-oriented environment.
• Bachelor's degree preferred, with a demonstrated interest in operations or people operations.
• Proficiency in Google Workspace (Docs, Sheets, Slides, Calendar)
• Excellent time management skills and the ability to prioritize work effectively.
• High attention to detail and excellent problem-solving skills.
• Strong written and verbal communication skills.
• Robust organizational and planning skills in a fast-paced environment.
• A creative mind with an ability to suggest improvements to make the workplace more enjoyable.

At WNDR, we are passionate about finding self starters who can help us grow our organization. We encourage you to apply, even if your experience doesn’t match every detail of the job description. If we don’t see something that immediately fits, we will keep your resume on file for future opportunities. 

WNDR Museum warmly welcomes people of all ages, identities, ethnicities, beliefs, religions, and backgrounds to join our team. WNDR Museum is an equal opportunity employer, fully committed to achieving an inclusive and diverse workplace and we strongly encourage nontraditional candidates to apply. We hold ourselves to our commitment and continuously strive to attract, engage, and grow with our talented team.

Powered by JazzHR