Office Manager - City of New York
New York, NY
About the Job
Job Description
*TRANSFER OPPORTUNITY - IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF ADMINISTRATIVE MANAGER*
Serve as Office Manager and provide administrative and analytical support to the Director and Deputy Direct of Bronx Street Maintenance. Investigate and resolve personnel, timekeeping (city time), and payroll related issues. Oversee the coordination of mandatory and non-mandatory training. Oversee the performance of timely and accurate responses to 311 Siebel issues, researching claim and closing complaints. Oversee the review of request and issuance of Permits for protected streets. Oversee PavementWorks data entry and retrieval and preparation of related reports. Oversee the performance of timely and accurate responses to ARTS (correspondence customer service and borough offices). Oversee research and preparation of responses to FOIL requests and inquiries from the Comptroller’s Office. Interface with NYCDOT Litigation to coordinate EBTs (Examination Before Trials) and trial preps. Collections of crew sheets and the compiling of data for costing summaries for IFA/Capital activities and Special Non-IFA activities. Participate in special projects and efforts to improve the Unit’s efficiency and effectiveness. Oversee the maintenance of Milling & Resurfacing log. Oversee roster reconciliation and transfer request. Assist to a limited degree with disciplinary activity. Maintain absence control calendars for office staff; oversee the maintenance of absence control calendars for field staff, ensure that sanction status situations are handled accordingly. Draft and modify performance evaluation for special situations as requested. Monitor the completion and submission of periodic performance evaluation for all unit members. Oversee the monitoring of office supplies, forms, and equipment inventory and distribution; prepare receiving reports and purchase orders, report damage to facility or potential safety hazards. Oversee maintenance of Personnel files, encourage updates of emergency contact forms. Prepare leave requests, incidents reports, reports of injury and workers’ compensation forms for completion, proper documentation and discrepancies prior to forwarding to RRM Administration.
To Apply: All resumes are to be submitted electronically. No phone calls or personal inquiries permitted. All applicants please go to https://cityjobs.nyc.gov and search for Job ID #678931. Only those applicants under consideration will be contacted. Most public libraries have computers available for use. For more information about DOT, visit us at: www.nyc.gov/dot.
Work Location: 1400 Williamsbridge Rd, Bronx, NY 10461
Hours: 35 Hours Per Week
Qualifications
1. A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
3. A four-year high school diploma or its educational equivalent and six years of
satisfactory, full-time progressively responsible experience as described in "1"
above, 18 months of which must have been in an administrative, managerial,
executive or supervisory capacity. The supervisory work must have been in the
supervision of staff performing clerical/administrative work of more than
moderate difficulty; or
4. Education and/or experience equivalent to "1", "2" or "3" above. However, all
candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above
the high school level may be substituted for the general clerical/administrative
experience (but not for the administrative, managerial, executive or supervisory
experience described in "1", "2" or "3" above) at a rate of 30 semester credits
from an accredited college for 6 months of experience up to a maximum of 3½
years.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
*TRANSFER OPPORTUNITY - IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF ADMINISTRATIVE MANAGER*
Serve as Office Manager and provide administrative and analytical support to the Director and Deputy Direct of Bronx Street Maintenance. Investigate and resolve personnel, timekeeping (city time), and payroll related issues. Oversee the coordination of mandatory and non-mandatory training. Oversee the performance of timely and accurate responses to 311 Siebel issues, researching claim and closing complaints. Oversee the review of request and issuance of Permits for protected streets. Oversee PavementWorks data entry and retrieval and preparation of related reports. Oversee the performance of timely and accurate responses to ARTS (correspondence customer service and borough offices). Oversee research and preparation of responses to FOIL requests and inquiries from the Comptroller’s Office. Interface with NYCDOT Litigation to coordinate EBTs (Examination Before Trials) and trial preps. Collections of crew sheets and the compiling of data for costing summaries for IFA/Capital activities and Special Non-IFA activities. Participate in special projects and efforts to improve the Unit’s efficiency and effectiveness. Oversee the maintenance of Milling & Resurfacing log. Oversee roster reconciliation and transfer request. Assist to a limited degree with disciplinary activity. Maintain absence control calendars for office staff; oversee the maintenance of absence control calendars for field staff, ensure that sanction status situations are handled accordingly. Draft and modify performance evaluation for special situations as requested. Monitor the completion and submission of periodic performance evaluation for all unit members. Oversee the monitoring of office supplies, forms, and equipment inventory and distribution; prepare receiving reports and purchase orders, report damage to facility or potential safety hazards. Oversee maintenance of Personnel files, encourage updates of emergency contact forms. Prepare leave requests, incidents reports, reports of injury and workers’ compensation forms for completion, proper documentation and discrepancies prior to forwarding to RRM Administration.
To Apply: All resumes are to be submitted electronically. No phone calls or personal inquiries permitted. All applicants please go to https://cityjobs.nyc.gov and search for Job ID #678931. Only those applicants under consideration will be contacted. Most public libraries have computers available for use. For more information about DOT, visit us at: www.nyc.gov/dot.
Work Location: 1400 Williamsbridge Rd, Bronx, NY 10461
Hours: 35 Hours Per Week
Qualifications
1. A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
3. A four-year high school diploma or its educational equivalent and six years of
satisfactory, full-time progressively responsible experience as described in "1"
above, 18 months of which must have been in an administrative, managerial,
executive or supervisory capacity. The supervisory work must have been in the
supervision of staff performing clerical/administrative work of more than
moderate difficulty; or
4. Education and/or experience equivalent to "1", "2" or "3" above. However, all
candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above
the high school level may be substituted for the general clerical/administrative
experience (but not for the administrative, managerial, executive or supervisory
experience described in "1", "2" or "3" above) at a rate of 30 semester credits
from an accredited college for 6 months of experience up to a maximum of 3½
years.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Source : City of New York
