Office Manager - Stefanini Group

Stefanini Group is hiring!

Stefanini is looking for an Office Manager Location: San Mateo, CA 

For quick Apply, please reach out to Prashant Verma at 248 727 2491 / email: Prashant.Verma@Stefanini.com

• Client is seeking a full-time Office Manager, to be based on site at their San Mateo location.
• This role involves overseeing every facet of the office environment.
• The candidate needs to be proactive and resourceful, with a positive demeanor and diplomatic skills, ready to handle daily operational tasks.
• Availability outside standard office hours, adaptability to rapid changes, and efficient communication are crucial qualities.
• The preferred candidate will have prior experience in office management, acting as the primary contact for guests, vendors, and property management.

• Provides guidance, security authorizations, and overall support on the premises.
• Coordinates with facilities in arranging visits, addressing repairs, and handling unexpected problems.
• Manages the full scope of functionality for meeting areas.
• Maintaining supplies, cleanliness, and operability of common spaces, kitchen and conference rooms.
• Collaborates with IT department to guarantee the smooth operation of office machinery, printers, and Wi-Fi connections.
• Arranges coffee, breakfast, and lunch orders through various phone applications, direct deliveries, pickups, or catering services.
• Oversees the relationship with service providers and manages the logistics of mail and package receipt and distribution.
• Contributes to special projects and events, which might include scouting locations and preparing research materials.
• Provides additional administrative assistance to Chairman's assistant, when necessary, which includes crafting travel plans, transportation, compiling expense documentation as required.

Key Competencies:

• Works autonomously and inventively, needing little oversight to carry out tasks discreetly and efficiently, maintaining a positive attitude and diplomatic approach.
• Possesses robust organizational abilities, effectively juggling various tasks and honoring deadlines.
• Skilled at dealing with confidential and complex matters with the appropriate level of sensitivity.

Role Requirements:

• A minimum of five years of experience in office administration, management or administrative assistance.
• Must have an associate's degree in business or liberal arts; a Bachelor's degree is preferred.
• Reliable transportation and a valid California driver's license are required.
• Excellent verbal and written communication abilities, with strong attention to detail.

Listed salary ranges may vary based on experience, qualifications, and local market. Also, some positions may include bonuses or other incentives.

Stefanini takes pride in hiring top talent and developing relationships with our future employees. Our talent acquisition teams will never make an offer of employment without having a phone conversation with you. Those face-to-face conversations will involve a description of the job for which you have applied. We also speak with you about the process including interviews and job offers.

About Stefanini Group

The Stefanini Group is a global provider of offshore, onshore and near shore outsourcing, IT digital consulting, systems integration, application, and strategic staffing services to Fortune 1000 enterprises around the world. Our presence is in countries like the Americas, Europe, Africa, and Asia, and more than four hundred clients across a broad spectrum of markets, including financial services, manufacturing, telecommunications, chemical services, technology, public sector, and utilities. Stefanini is a CMM level 5, IT consulting company with a global presence. We are CMM Level 5 company.

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