Office Manager - Youth Villages

Company Overview

Youth Villages has been a national leader in the implementation of research-based treatment philosophies in the field of children's mental and behavioral health. Our commitment to helping troubled children and their families find success spans 30+ years and includes a comprehensive array of programs and services. 

If you are looking for a positive career move where you are meeting the challenges of life and striving to make a positive difference, then Youth Villages is the place for you. We are looking for people with a strong sense of purpose and focus to continually build confidence in yourself and our organization.

Position Summary:  The Office Manager is responsible for organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency.

Position Overview

• Order all office supplies
• Onboarding tasks for new hires as assigned
• Update staff directory quarterly
• Order drug tests
• Assessand order office safety supplies and lock boxes
• Observe office conditions and coordinate any maintenance or safety needs with appropriate staff
• Help assemble any literature needed as requested
• Coordinate and reserve hotel needs as requested as well as order any food for trainings when needed
• Help organize company events as needed
• DASH oversight on ordering, damage grid as well as follow up
• Travel to nearby offices might be required in some areas
• Serve as office support which will include entering information in required systems, compiling notes and grids to be turned into appropriate departments, taking minutes at meetings, completing phone surveys, coordinating training schedules, customer calls.
• Maintains all office equipment and supplies
• Maintains grids, checklist and other compliance documentation as assigned
• Maintains subcontractor contracts
• Assists in organization/coordination of meetings for non YV guests (food, office cleanliness, etc)
• Manage invoice for subcontractors (cleaning services, etc)
• Maintain and reconcile petty cash
• Coordinate yearly fire extinguisher checks

Requirements

High School Diploma or GED (required)
Two years of administrative experience (preferred)

Advanced Excel skills (preferred)

Benefits

Medical, Dental, Prescription Drug Coverage and Vision
401(k)
2 weeks paid vacation
12 paid sick days per year
11 paid holidays

Paid Parental Leave
Mileage & Cell Phone Reimbursement (when applicable)

Tuition reimbursement and licensure supervision

Growth and development through continuous training

Clinical and administrative advancement opportunities

Youth Villages is an equal opportunity employer and provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Youth Villages is committed to not only advancing diversity, equity, and inclusion in the workplace but also in our work with children and young adults. We know that children, families and young people of color can face inequity in child welfare and justice systems, and we train our employees to build the skills they need to work with the communities that we serve, as well as, other employees from different cultures and backgrounds. Youth Villages is opposed to racism in any of its forms and is committed to inclusion, equity, and diversity. We believe that respect for each other is crucial in the work that we do each day.