Office Services Site Coordinator - IST Management Services

IST Management Services' Chicago team is actively seeking an Office Services Site Coordinator! The Site Coordinator will be responsible for coordinating and completing on-site services provided in a professional corporate environment. Services provided include conference room management, maintaining site presentation, mailroom, and other administrative support tasks as assigned by client. Ideal candidates will possess a strong customer service mindset, have prior relevant experience in office support, hospitality, or customer service, and are capable of working independently. 

About Us

IST Management is a business process outsourcing company. Founded in 1997, we have over 1,800 employees with operations in over 38 cities across the U.S. We provide a range of services geared toward litigation and corporate office support including e-Discovery services - processing, hosting, court reporting, collections/forensics, managed review, and managed services. IST Management is a Relativity Certified Provider. We also provide a full range of facilities management and office services.

We’ve been recognized as one of the fastest-growing companies in the U.S. as a winner of the Nation’s Best & Brightest Companies to Work For, as well as the HR Professional Excellence Award from the Society for Human Resource Management. We are proud to belong to the Military Spouse Employment Partnership through our nation’s Department of Defense and have committed to Hiring Our Heroes mission to hire 100,000 active and former service members. IST Management has also been included in the INC 5000 list!

Visit istmanagement.com for more info on us!

Benefits Include: Medical, Dental, Vision, STD, LTD, Life, Paid Time Off, 7 Paid Holidays, 401k, and Bonus Incentives!

Hours: Monday - Friday, 8:00am to 5:00pm 

Hourly Compensation: $17.00-17.50

Key Responsibilities include:

• Office and pantry/kitchen supply management (ordering and restocking of supplies)
• Mail and package services: scan, sort, delivery of mail and packages to appropriate personnel
• Conference room management: set-up and breakdowns for meetings, general housekeeping of all conference rooms, preparing beverages, assist with catering orders, etc
• Perform light facilities services as needed (i.e. move tables and chairs, whiteboard installation, picture hanging, minor furniture repair etc.)

•Maintain site presentation: clean as necessary (ie wipe down surfaces, restock supplies, vacuum, etc)

Job Requirements:

• High school diploma or GED
• Customer service or hospitality related experience preferred; professional appearance and demeanor; ability to meet employer's attendance policy

• Keyboarding and windows environment PC skills
• Excellent communication skills both verbal and written/Ability to effectively work individually or in a team environment
• Competency in performing multiple functional tasks; ability to work well independently; Willingness to cross-train for other job functions; capable of lifting up to 55 pounds
• Reliable transportation to and from work

IST Management provides reasonable accommodations to individuals with a disability in accordance with applicable law in both the application and employment stages. If you require any accommodation in completing your application for employment, please let us know by informing our Talent Acquisition team. Contact information here: https://www.istmanagement.com/talent-acquisition-team

Please respect individuals reaching out for accommodations by utilizing the contact information only for this purpose. You will receive correspondence directly from your local IST Management hiring team regarding your application submission and status after submission.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.