P - Specialist, Instructional Support - Yavapai College

  
Please attach Unofficial Transcripts, All applicable credentials, a Cover Letter, and a Resume. 
 
 Description of Position: 
 

• Proficient in MS Office products, including Word, Excel, PowerPoint, and Outlook.
• Ability to learn computer applications related to the area of assignment, such as payroll, recruitment, registration, advising, etc.
• Ability to take the initiative and work with minimal supervision.
• Ability to communicate professionally in various modes, including email, texting, written, and verbal.
• Able to compose memos, agendas, minutes, presentations, and other related correspondence. Experience with internet-based meeting programs.
• Must demonstrate the ability to problem solve and suggest solutions.
• Must demonstrate strong time management and organizational skills with the ability to prioritize special projects with routine assignments and adapt to change in a busy office.
• Ability to work with confidential/sensitive information.
• Ability to establish and maintain effective working relationships with internal and external customers and collaborate and work effectively as part of a team.
• Proficient in MS Office products, including Word, Excel, PowerPoint, and Outlook.
• Regular attendance is an essential job function as it demonstrates dependability toward performing job duties.

  
Program Specific Duties:
Accreditation Support: Managing data, compiling CoAEMSP reports, conducting resource assessments, overseeing surveys, maintaining accreditation documentation, and supporting CAPCE accreditation activities.
Employee Onboarding: Streamlining onboarding procedures, providing training support, and managing employee schedules and certifications.
Purchasing and Budgetary Management: Overseeing purchasing processes, assisting with budget preparation and monitoring, and providing detailed financial reports.
File Retention and Accounting: Ensuring organized file retention, supporting accounting tasks, and managing AHA program files.
Program Support: Assisting with paramedic program applications, vaccination records, CastleBranch system management, and clinical/field rotation scheduling data entry into Platinum Planner and MyClinicalExchange Systems.
Inventory: Assist with internal inventory management, administering inventory software
Event Management: Coordinate department events and scheduling.
Administrative Assistance: Providing general support, managing schedules for the Director of EMS, and liaising between departments.