Paraeducator - Crosswalk Duty (Temporary) - Pasco School District

This is a 4hr/12mo position.  Anticipated Schedule M-F 1pm-5pm

PRIMARY PURPOSE

Under the direction of the supervisor of payroll, the payroll assistant supports functions of the payroll office. The incumbent of this position provides assistance and support to the payroll staff and building patrons including teachers, administrators and classified support staff. The incumbent is responsible for promoting positive public relations for the Organizational Effectiveness community, and for making appropriate decisions and accepting responsibilities in the absence or unavailability of payroll staff.

ESSENTIAL JOB DUTIES

Incumbents may perform any combination of the essential functions shown below.  This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification, but is intended to accurately reflect the principal job elements.

E = ESSENTIAL FUNCTIONS

Retrieve information from the payroll database for the purpose of processing employee verification of employment requests. (E)

Enter, update and track direct deposits, W4s and fingerprint authorizations. (E)

Assist in preparation of time sheets for entry into system. (E)

Receive, sort and distribute incoming mail. (E)

Create new hire payroll folders, file and copy documents. (E)

Maintain a variety of payroll information, files and records ensuring the availability of documentation and compliance with established policies and guidelines. (E)

Audits payroll information to ensure compliance with bargaining agreements, payroll related laws, and district payroll practices as well as to ensure accurate payroll. (E)

Support other payroll staff in screening calls and relaying messages. (E)

Greet and direct visitors at front desk. (E)

Provide requested information to staff and other patrons through face-to-face conversations, telephone conversations, and emails. (E)

Assist in retention of payroll records. (E)

Provide back-up support to payroll team as needed.

Other duties as assigned.

REQUIRED QUALIFICATIONS:

Education and Experience

• High school diploma/GED or equivalent educational experience.

Licensing and Certification

PREFERRED QUALIFICATIONS:

• Additional related or specialized training desirable.

Employment eligibility that may include fingerprints, health (TB), and/or other employment clearance.

Must have valid driver’s license and automobile available for use.  Must be willing to attend evening and weekend meetings.

(Allowable Substitutions: Any combination of experience and training which provide the incumbent/applicant with the knowledge, skills, and ability required to perform the work, as determined by the district.)

REQUIRED KNOWLEDGE AND ABILITIES

Must demonstrate a successful level of the knowledge, skills and abilities listed below:

• Ability to maintain strict confidentiality.
• Knowledge of information system database or other computer application of comparable complexity.
• Ability to produce accurate written documents.
• Ability to operate and trouble-shoot office equipment and machinery including personal computers, copiers, printers, scanners, facsimile machines, microfiche, and telephone equipment.
• Ability to operate computer including advanced applications using word processing, spreadsheet, database, and specialized software.
• Ability to maintain timely, accurate, and efficient record keeping, including preparation of reports from office records and produce accurate work products.
• Ability to learn new operations, procedures, processes, and use of new equipment.
• Ability to organize, coordinate multiple activities, set priorities, and work effectively under pressure, while complying with established timelines for each assigned activity.
• Ability to work effectively and efficiently in an environment of rapidly changing requirements and multiple demands.
• Ability to exercise sound independent judgment, including appropriate handling of sensitive and confidential matters.
• Ability to establish and maintain effective working relationships with staff and the public.
• Ability to work independently with minimum amount of supervision.
• Ability to communicate effectively.
• Excellent human relations skills.
• Ability to effectively work with a significant population of diverse individuals and/or groups.

WORKING CONDITIONS:

Working relationships:

Reports to the Supervisor of Payroll. Interacts regularly with departmental staff, administrators, support staff, and other district employees. Interactions with individuals outside of the district include frequent contact with loan officers, mortgage brokers, and attorney offices.

Physical demands:

• Bending at the waist, kneeling or crouching, and reaching to retrieve and maintain files and records.
• Reaching overhead, above the shoulders and horizontally.
• Dexterity of hands and fingers to operate standard office equipment, computer keyboard, and other equipment necessary to complete the required duties.
• Hearing and speaking to exchange information in person and on the telephone.
• Visual ability to read, and to prepare/process documents and to monitor various services and personnel.
• Sitting for extended periods.
• Standing for extended periods.
• Walking over rough or uneven surfaces.
• Climbing, occasional use of stepladders.
• Physical activity may be required, which could include moderate lifting.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Hazards:

• Extended viewing of computer monitor and working around and with office equipment having moving parts.

In compliance with the Americans with Disabilities Act, the Kent School District will provide reasonable accommodations to qualified individuals with disabilities, and encourages both prospective and current employees to discuss potential accommodations with the Community of Human Resources.