Payroll and Benefits Manager - Interfaith Ministries for Greater Houston
Houston, TX 77002
About the Job
About the Organization
Interfaith Ministries (IM) for Greater Houston is an inclusive connector of people, faith communities, and resources in our nation’s most diverse city, sustaining healthy and respectful lives for vulnerable populations and promoting interfaith relations and volunteerism.
IM provides four areas of service to the greater Houston community including Meals on Wheels, Refugee Services, Interfaith Relations and Community Partnerships, and Volunteerism and Civic Service. Each of these programs serves different communities but all are based on our shared beliefs and aspirations of building a more respectful, connected, and caring society.
Service is at the core of what we do at Interfaith Ministries. Through empathy and resilience, our employees help provide support to our community through programming and meaningful connections.
About the Role
Prepare and administer biweekly payroll. Manage benefits enrollments, employee inquiries, and premium billings and reconciliations. Serve as a Payroll & Benefits subject matter expert. Provide audit and finance functional support.
Main Responsibilities
Payroll & Benefits:
- Enter and process biweekly payroll within specified time frames, meeting all payroll deadlines.
- Review employee timesheets and change forms, verifying accuracy and completeness.
- Maintain employee information within the payroll system (new hires, terminations, benefits changes, rate changes, etc.).
- Maintain complete and organized payroll files for all employees and well-documented payroll transmission files for auditors.
- Ensure payroll/benefits compliance with applicable regulations and policies.
- Prepare standard and ad hoc payroll reports as requested by management.
- Act as primary liaison to payroll provider, benefits broker, employee benefits partners, and HR staff.
- Ensure accuracy and timely mailing of W2s.
- Manage the annual benefits open enrollment process, benefits forms, and system updates.
- Enroll new employees into appropriate benefit plans, and process online benefit changes as instructed by employees.
- Perform all duties related to COBRA administration, including preparing notices and managing premium receivables.
- Reconcile monthly benefits invoices and submit them for payment.
- Serve as a Payroll & Benefits subject matter expert, keeping current on best practices in the field.
- Provide recommendations for process improvements and proactively prepare for compliance/legal changes.
- Investigate and quickly resolve employee questions and complaints related to payroll and benefits.
- Serve as an employee liaison and advocate as it relates to payroll and benefits issues, in support of the People First culture.
Finance/Audit Support:
- Help ensure the timely month-end closing of the general ledger, including review and posting of journal entries prepared by other Finance staff on an as-needed basis.
- Manage annual worker’s compensation and 403(b) audits, in coordination with CFAO.
- Prepare onsite documents for external fiscal/program audits and monitoring visits.
- Complete auditor/monitor fieldwork requests as needed.
- Cross-train in other departmental functions and provide additional departmental support as needed.
- Perform a key role in ensuring effective internal controls.
- Help facilitate communication and enhance relationships between the HR/Finance Department and other departments in the organization.
- Perform other duties as assigned.
Qualifications, Skills & Experience:
- High school diploma or equivalent required. Bachelor’s degree preferred.
- At least five years of payroll/benefits processing is required with a degree, and ten years is required with a high school diploma, for a workforce of 200+ employees.
- Payroll or HR certification preferred.
- Experience using payroll software is required; recent experience in ADP Workforce Now is strongly preferred.
- Current knowledge of benefits compliance requirements and regulations required.
- Nonprofit/social services experience is strongly preferred.
- Some knowledge of GAAP and cost accounting as it relates to nonprofit organizations.
- Intermediate knowledge of Microsoft Office (Outlook, Word, and Excel) is required.
- Strong verbal and written communication skills.
- Able to work independently with minimal supervision and meet deadlines.
- Detail-oriented with excellent organizational skills.
- Able to work with individuals from diverse backgrounds and adapt to change.
- Must have a valid Texas driver’s license and automobile liability insurance.
We are an equal-opportunity employer. All applicants will be considered for employment without attention to race, age, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.
About Interfaith Ministries for Greater Houston:
Interfaith Ministries for Greater Houston (IM) brings people of diverse faith traditions together for dialogue, collaboration, and service, as a demonstration of our shared beliefs
Source : Interfaith Ministries for Greater Houston