Payroll Clerk at Williamsburg Landing

JOB SUMMARY

The Director of Accounting Services, under the primary direction of the Chief Financial Officer, is responsible for all day to day accounting work and prepares periodic financial reports. The Director supervises the Finance and Accounting staff.

ESSENTIAL JOB FUNCTIONS

• Oversees the work of all employees in Finance and Accounting to ensure that all responsibilities are performed satisfactorily. Hires, trains, evaluates, commends, disciplines and recommends termination. Develops and/or organizes the daily work assignments, work flow, and work processes. Supervises weekly accounts payable and bi-weekly payroll processing.
• Creates and maintains a collaborative and productive working environment.
• Oversees department budget, maintaining expenses within allowed limits and adjusting as needed to provide adequate financial services to Williamsburg Landing.
• Provides required and/or requested periodic reporting. Presents financial reporting information in formal settings before diverse audiences including residents, management, board members, and community citizens.
• Prepares, analyzes and processes monthly journal entries and accruals, reconciling discrepancies. Notes reasons for variances to budget. Works closely with department leaders to determine ways to improve financial results for the department(s) under their management.
• Prepares and analyzes monthly financial statements including management discussion analysis.
• Assists in monitoring internal controls and developing good work standards and practices.
• Prepares and reviews account reconciliations and work papers for monthly close.
• Assists in the preparation and development of the operating, cash and capital budgets.
• Reconciles Balance Sheet accounts and prepare account roll forward schedules monthly.
• Reviews fixed assets including evaluating operating versus capitalization of costs.
• Assists in coordinating and planning the annual audit.
• Acts as liaison between residents, their families, Resident Finance Manager and the CFO on financial concerns or residency contract issues that require involved and complex responses.
• Supports Williamsburg Landing and departmental efforts to identify those residents who need benevolence support and identifies means to provide that support in a cost-effective manner while maintaining the resident's dignity and safety.
• Maintains effective and professional relationships with Board members, staff, management, residents and their families, and all visitors to Williamsburg Landing.
• Maintains the office equipment in good working order. Coordinates repairs or replacement with the Materials Management Department.
• Complies with all Williamsburg Landing policies and procedures including those addressing conduct, dress, safety, and attendance.
• Evaluates work processes and methods; staffing levels, qualifications and training needs; and tools, equipment, and physical resources and submits recommendations for continuous performance improvement.
• Ensures that staff receives training to meet department-mandated standards, that develops their professional abilities, and that prepares them for advancement opportunities.
• Performs other duties as assigned.

QUALIFICATIONS

Bachelor's degree and a minimum of 5 years' experience in a similar environment, with 3 years' supervisory experience, required; CPA preferred but not required.

KNOWLEDGE, SKILLS AND ABILITIES

Excellent understanding of Generally Accepted Accounting Principles and able to consistently and accurately apply those principles. Strong knowledge of Medicare Reimbursement principles, Payroll Accounting, and Accounts Payable. Able to proactively solve problems and offer feasible solutions. Able to handle multiple time-sensitive assignments. Able to work effectively with peers, management, members of the Board of Directors, and residents. Able to communicate effectively both orally and in writing. Excellent organizational and administrative skills. Able to regularly exercise sound professional judgment. Highly proficient in AOD or equivalent General Ledger system, Windows, Outlook, internet access and MS Office including Word, Excel, and PowerPoint.

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