Payroll Coordinator - Wethersfield Corporate Office

Are you ready to grow? Do you have 2-5 years payroll experience? Looking for a change?

National HealthCare Associates, one of the leading providers of Long-Term Post-Acute Healthcare services in the U.S. is seeking a Payroll Coordinator/PBJ Coordinator to work out of our corporate office in Wethersfield, CT.

FUNCTION:

The primary function of the position is to process the payroll for each assigned skilled nursing facility ensuring the data and authorizations are compliant with policy/procedures and to ensure that the Scheduling and Time and Attendance the system is operational, meeting the requirements of the company. Assisting with PBJ – Payroll Based Journal reporting.

RESPONSIBILITIES:

· Obtaining Personnel Action Forms (PAFs) to Add, Delete or Change an employee’s record from the HRA/HRM. The position reviews the form interpreting instructions, preparing and entering the data into the HR/Payroll system. Performing audit controls on the forms to ensure appropriate authorization has been obtained.

· Providing the HRA/HRM with the available auditing tools to audit the data entry.

· Obtain Wage Attachment Orders, interpret, prepare and enter the appropriate deduction setup.

· Communicate with the HRM/HRA to ensure time and attendance is complete, lock the timecards to prevent any adjustments to be processed after the file for payroll has been extracted, and Export the payroll file.

· Import the payroll file into the payroll system and process the transactions in payroll into a control batch. Balance the control batch to the Time and Attendance system to ensure all transactions were processed and accepted. Any errors must be rectified and reprocessed.

· Obtain any adjustments from management/facility, enter, batch, and process the transactions into a control batch. Balance the control batch to the transactions to ensure all transactions were processed and accepted. Any errors must be rectified and reprocessed.

· Submit the payroll and review the preview for inconsistencies such as excessive differentials, overtime or variances from historical payroll.

· Obtain sign-off prior to submit for the final payroll.

· Process the retirement savings contributions and Loan file to the administrator (currently The Principal Financial Group).

· Process on a monthly basis the union benefit fund contributions report submitted to the union and accounts payable for the union facilities.

· Process on a monthly basis the employee union Dues, Political Action Committee and Initiation fee contribution report submitted to the union and accounts payable.

· Be the internal “Subject Matter Expert” supporting end-users with navigation in ADP and train new HRA/HRM on the payroll process including the completion of forms, navigation of the payroll tools.

. Assist with reviewing PBJ data for all National homes.

· Act as a liaison for the end-users with ADP for special requests.

· Provide Ad-Hoc ADP reports to end-users.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Physical setting:

• Office Not Remote

Schedule:

• Monday to Friday

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