Payroll Director - Virtual Company
Los Angeles, CA 90028
About the Job
Vaco is seeking an experienced and strategic Payroll Director to lead a great payroll department. The Payroll Director will be responsible for overseeing all payroll operations, ensuring compliance with federal and state regulations, and implementing best practices to improve efficiency and accuracy. This role involves managing a team of payroll professionals and working closely with other departments to support our organization’s goals.
Key Responsibilities:
Leadership and Management:
- Lead and manage the payroll team, providing guidance, support, and professional development opportunities.
- Develop and implement payroll policies and procedures.
- Ensure timely and accurate payroll processing for all employees across multiple states.
- Oversee the transition and implementation of new payroll software systems.
Strategic Planning and Execution:
- Develop and execute payroll strategies that align with the company’s objectives.
- Identify and implement process improvements to enhance payroll efficiency and accuracy.
- Collaborate with HR, finance, and other departments to ensure seamless payroll operations.
Compliance and Reporting:
- Ensure compliance with all federal, state, and local payroll regulations.
- Prepare and submit payroll-related reports to management and regulatory bodies.
- Oversee the tracking and deduction of garnishments, tax levies, and other special payroll deductions.
- Respond to and resolve payroll-related audits and inquiries.
Employee Relations:
- Address and resolve complex payroll issues and concerns from employees.
- Communicate payroll policies and procedures to employees and management.
- Provide exceptional support and service to the employee population.
Data Integrity and Security:
- Maintain the confidentiality of sensitive payroll data.
- Ensure all payroll information, files, and records are securely maintained.
Requirements:
- Experience: Minimum of 5 years of payroll processing experience, with at least 2 years in a leadership role.
- Technical Skills: Extensive experience with payroll software (e.g., ADP, Workday) and Microsoft Office Suite, particularly Excel.
- Knowledge: In-depth understanding of payroll practices, tax regulations, and wage and hour laws.
- Skills:
- Strong leadership and management skills.
- Excellent organizational and time management abilities.
- Superior communication skills, both verbal and written.
- High attention to detail and accuracy.
- Ability to handle sensitive and confidential information with discretion.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.