Payroll Manager at Vaco, LLC
Covington, KY 41011
About the Job
Position Overview
The Payroll Manager/Benefits Specialist is responsible for overseeing payroll operations and managing employee benefits, including education and enrollment. This role ensures accurate payroll processing, benefits administration, and compliance with all related regulations. Key duties include onboarding new hires, maintaining payroll records, and conducting audits related to workers' compensation, 401k, and unemployment claims.
Key Responsibilities
- Process payroll for all company entities.
- Oversee employee onboarding, including I-9 verification and background checks.
- Maintain employee records and handle payroll and benefits changes.
- Administer employee benefits, including healthcare, 401k, long term disability, short term disability, and life insurance.
- Conduct open enrollment and provide FMLA and COBRA support.
- Collaborate with accounting on 401k contributions and payroll reporting.
- Manage audits for 401k, workers' comp, and unemployment.
- Resolve tax issues related to payroll and benefits.
- Process terminations and manage related documentation.
- Implement payroll and benefits for new entities.
- Oversee the distribution of W2s, 1099s, and 1095s.
- Other duties as assigned.
- Bachelor’s degree or equivalent experience.
- Minimum 5 years of payroll experience with multiple entities.
- 2-3 years of benefits administration experience.
- Strong attention to detail and problem-solving skills.
- Self-starter with initiative and the ability to meet deadlines.
- Experience with Paycom is a plus
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.