Payroll Manager at Vaco, LLC
Kansas City, MO 64108
About the Job
Job Description
The Payroll Manager is a key member of the finance team, responsible for the comprehensive management of all payroll processes, including processing of union payroll. This role ensures the accurate and timely processing of weekly payroll for all employees, maintenance of pay rates and benefits (including union wages and fringe), and compliance with all relevant tax and reporting requirements. Additionally, the Payroll Manager will have a role in supporting management with ad hoc projects and maintenance of policies and procedures.
Duties/Responsibilities
Payroll Processing
- Manage and process weekly payroll for all employees, ensuring accuracy and compliance with company policies and union agreements.
- Calculate wages, overtime, and deductions accurately.
- Ensure timely distribution of paychecks or direct deposits to employees.
Union Payroll Management
- Maintain up-to-date knowledge of union contracts and agreements.
- Update and manage union pay rates, benefits, and deductions in the payroll system.
- Liaise with union representatives to address and resolve any payroll-related issues or discrepancies.
Tax Filing and Compliance
- Prepare and file all payroll-related taxes, including federal, state, and local taxes.
- Ensure compliance with all applicable tax regulations and deadlines.
- Prepare and submit quarterly and annual payroll tax returns.
Certified Payroll
- Oversee preparation and filing of certified payroll reports as required for public works projects.
- Ensure compliance with prevailing wage laws and regulations.
- Maintain accurate records of certified payroll reports for audit purposes.
Reporting and Record-Keeping
- Generate and maintain payroll reports, records, and documentation.
- Provide payroll-related data and reports to management as needed.
- Assist in audits and ensure all payroll information is accurately documented and accessible.
Employee Relations
- Address and resolve employee payroll inquiries and issues promptly.
- Provide support and guidance to employees regarding payroll policies and procedures.
Ad Hoc Projects
- Support management with various ad hoc financial projects, including payroll analysis, cost projections, and reporting.
- Assist in the development and implementation of payroll policies and procedures.
- Collaborate with other departments to provide payroll data and insights for budgeting and forecasting.
Minimum Requirements, Abilities and Expectations
- Minimum of 5 years of experience in payroll operations, preferably in the construction industry.
- Strong knowledge of union payroll processing and union agreements.
- Proficiency in Vista by Viewpoint ERP software, preferred
- Thorough understanding of payroll tax regulations and compliance.
- Experience with certified payroll and prevailing wage requirements.
- Excellent attention to detail and organizational skills.
- Strong analytical and problem-solving abilities.
- Ability to handle confidential information with discretion.
- Excellent communication and interpersonal skills.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.