Payroll Manager at Philadelphia College of Osteopathic Medicine

At PCOM, we espouse to grow a culturally competent workforce to advance healthcare that touches the lives of underserved communities. Diversity and inclusion are the core components of our institutional identity and a key pillar of PCOM’s strategic vision. Philadelphia College of Osteopathic Medicine affirms that diversity and inclusion are crucial to the intellectual vitality of the campus community. It is through freedom of exchange over different ideas and viewpoints in supportive environments that our graduates develop the critical thinking and citizenship skills that will benefit them throughout their lives.

Since 1899, PCOM has trained highly competent, caring physicians, health practitioners, and behavioral scientists who practice a “whole person” approach to care - treating people, not just symptoms. As the field of medicine has changed, we've changed with it - adapting our program offerings to better meet the needs of healthcare providers and the communities they serve. At the main campus in Philadelphia, Pennsylvania (PCOM), the branch campus in Suwanee, Georgia (PCOM Georgia), and our newest location in Moultrie, Georgia (PCOM South Georgia), PCOM students learn to approach problem-solving in a more professional, more team-oriented manner, which prepares them to work successfully in integrated healthcare settings with other health professionals. At Philadelphia College of Osteopathic Medicine you will be part of a caring, professional, and committed community focused on making the PCOM experience the best possible for our students.

We are currently seeking to fill our Payroll Manager position at the Philadelphia campus with a highly qualified and passionate individual.

Job Title: Payroll Manager

Department: Financial Operations

Location: Philadelphia campus

Status (Exempt/Non-Exempt): Exempt

Reports to: Director of Financial Operations

Position Summary:

Manages the preparation, distribution, and reporting processes for payroll for all PCOM

campuses. Oversees the calculation of wages, overtime, taxes, and deductions to ensure

accuracy, timeliness, and compliance with federal and state laws. Ensures that payments and all reports, internal and external, are disbursed timely and accurately. Coordinates activities of workers engaged in recording hours of work, processing time records, compiling payroll statistics, and maintaining payroll control records. Manages the Payroll Specialist.

Essential Duties and Responsibilities:

• Implements, maintains, and reviews payroll processing and accounting systems to

ensure timely and accurate processing of payroll transactions including salaries,

benefits, garnishments, taxes, and other deductions.

• Maintains the time and attendance system and manages the employee timekeepers

who manage time for hourly employees. Trains new timekeepers in time and

attendance system in a timely manner. Reviews time records submitted by timekeeper

for accuracy and approvals.

• Reviews special payment requests, verifying signatures, and ensuring such payments

are made in accordance with PCOM policies.

• Meets all payment and reporting deadlines.

• Extensive knowledge of payroll and related regulations. Maintains current training

relevant to both federal and state payroll regulations.

• Liaison/coordinator with the payroll tax company as they prepare government and

employment reports including (but not limited to) the IRS 941, state filings, and W2s.

• Coordinates with Human Resources to clarify employee information and ensure correct,

consistent, interpretation of personnel policies as they relate to payroll.

• Interprets, provides guidance, and trains employees, managers, and staff on payroll,

time cards, and absence functions, and related policies and procedures; reporting

needed changes. Cross-train staff to ensure backup capabilities in payroll.

• Performs other related duties and projects as assigned and requested.

Experience:

• 3-5 years experience as a Payroll Manager

• Experience with payroll and accounting in a higher education/nonprofit organization is highly desirable.

• Ellucian Banner experience and expertise are highly preferred.

• Kronos timekeeping experience helpful

Education:

• Required: Bachelor’s Degree in Business Administration, Accounting or Finance or

equivalent combination of degree and experience

Certifications, Licenses, Registrations:

• CPM or CPP preferred

• Membership in PayrollOrg (previously APA (American Payroll Assoc)) preferred

Required Skills:

• Integrity and sound judgment, excellent communication skills, and the ability to

effectively and professionally work with administration, faculty, and staff.

• Extremely reliable and has demonstrated experience meeting deadlines.

• Ability to maintain an extremely high level of confidentiality in dealing with sensitive

information.

• Must be detail-oriented, accurate, organized, and thorough in the planning and

implementation of work tasks.

• Proficiency in payroll analysis and reconciliations

• Excellent organizational and communication skills

• Refined ability to provide leadership and training to key personnel

• Ability to work independently, multitask and prioritize, reconcile discrepancies to ensure

accuracy, and be flexible in adapting to changes in priorities and assignments.

• Proficiency in Microsoft Office applications (strong Excel skills) and financial accounting

processes and systems.

• Knowledge of and experience with payroll software systems. Demonstrated knowledge

of payroll taxes, laws, and regulations.

• Must be resourceful and flexible in using available resources and technology in the most

efficient manner; must be highly adaptable to technological change.