Payroll Manager at Vaco, LLC
Richmond, VA 23233
About the Job
Payroll Manager
Overview: The Payroll Manager is responsible for managing and overseeing all payroll functions to ensure timely, accurate, and compliant employee compensation processing.
Key Responsibilities:
Payroll System Management:
- Implement and maintain payroll systems to ensure precise processing of wages, benefits, garnishments, taxes, and deductions.
- Conduct regular system reviews to enhance efficiency and accuracy.
Payroll Processing:
- Oversee payroll updates for new hires, terminations, and salary changes.
- Ensure accurate processing of multi-state payroll.
- Maintain comprehensive records and reports of payroll transactions.
Compliance and Audits:
- Ensure compliance with federal, state, and local payroll laws.
- Administer 401(k) deferrals and matching contributions in accordance with plan agreements.
- Facilitate audits by providing necessary documentation.
System Enhancements:
- Identify and recommend improvements to payroll systems and procedures.
- Stay updated on best practices in payroll management.
Support and Issue Resolution:
- Provide project and administrative support to the HR department.
- Address and resolve employee relations issues.
- Monitor the HR support helpdesk and assign tickets to HR team members.
Required Skills/Abilities:
- Extensive knowledge of payroll processes, including preparation, balancing, internal control, and multi-state payroll taxes.
- Understanding of the Fair Labor Standards Act and Department of Labor Wage and Hour laws.
- Strong organizational skills with attention to detail.
- Excellent analytical and problem-solving abilities.
- Strong supervisory and leadership skills.
- Proficiency in Microsoft Office Suite and payroll software, especially Dayforce.
Education and Experience:
- Bachelor’s degree in Accounting, Business Administration, Human Resources, or related field preferred. Relevant experience may substitute for formal education.
- Minimum of five years of related experience.
- Professional certifications such as PHR or SHRM-CP are a plus.
Key Attributes:
- Planning and Prioritization: Ability to plan and organize work effectively, adjust priorities, and utilize resources efficiently. Maintains high standards for quality and responsiveness.
- Detail Orientation: High attention to detail, ensuring policy adherence and consistent delivery of error-free results.
- Analytical Thinking: Strong ability to identify problems, extract key information, and develop effective solutions. Tests and resolves issues effectively.
- Confidentiality: Maintains discretion in handling sensitive information, safeguarding confidential employee and company data.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
