Payroll Specialistc - Integrated Resources, Inc
Newburyport, MA 01950
About the Job
Job Title: Payroll Specialist
Job Location: Newburyport, MA 01950
Job Duration: 03+ Months (Possibilities of Extension)
Shift: Work shift - (Mon-Fri) (08:30am – 5:00 pm)
Job Description:
Essential Job Functions:
Other Duties & Responsibilities:
Preparation, Knowledge, Skills & Abilities:
Job Location: Newburyport, MA 01950
Job Duration: 03+ Months (Possibilities of Extension)
Shift: Work shift - (Mon-Fri) (08:30am – 5:00 pm)
Job Description:
- The Payroll Specialist processes the bi-weekly payroll accurately and on schedule.
- Acts as primary contact with third-party payroll providers.
- Responsible for all accounting activities related to wages and benefits and provides backup support for purchasing.
Essential Job Functions:
- Manages and reconciles all employee time worked and other pay, including deductions. Verifies all employee deductions for each payroll, including taxes, benefits, and others.
- Audits, analyses, and reconciles multiple payroll reports to ensure changes made are accurate before finalizing the biweekly payroll.
- Manages the creation and/or adjustment of all payroll pay and benefit codes alongside ADP.
- Manages all year-end payroll tasks including but not limited to approval of annual W-2s.
- Acts as the primary backup for the Purchasing department.
- Manages new state jurisdiction registration. Works with CPA to get final approval before submitting registration to the state.
- Keeps up to date with changing payroll policies and government regulations via ADP notifications and applies changes when needed.
- Prepares manual payroll checks relating to payroll errors and or terminations.
- Works with ADP when quarterly tax adjustments are needed. This is highly sensitive work and must be 100% correct as it affects employees W-2 forms.
- Reconciles monthly health, dental, disability, and life insurance bills to the payroll deductions and approves them for payment.
- Prepares journal entries on a biweekly basis. Provides final month-end entry spreadsheet to accounting.
- Prepares the monthly reconciliation and journal creation of Flex Spending and Health Plan. Submits to accounting for month-end entry.
- Creates and/or audits payroll and headcount reports for external auditor(s).
- Prepares supporting documentation for annual workers compensation audit and acts as primary contact for external auditor.
- Acts as liaison with supervisors to resolve discrepancies in terms of in and out punches, authorized overtime, shift differentials, or reasons for absences, either paid or unpaid.
- Helps in various ad-hoc payroll projects directed by his or her manager.
Other Duties & Responsibilities:
- Follow and remain current with changes in tax and deduction laws.
- Participates in ADP educational opportunities and recommends process improvements.
- Updates all payroll-related SOPs as needed for changes in process, roles, and software application.
- Supports and provides backup for other accounting and/or purchasing tasks.
Preparation, Knowledge, Skills & Abilities:
- Associates degree required in business, human resources, or similar field. Bachelors degree preferred.
- Minimum 3- 5 years required showing demonstrated hands-on work experience processing payroll.
- Minimum 3 years experience required with ADP payroll system or comparable automated payroll system.
- Minimum 1-year experience with Epicor Accounting system (purchasing department support) strongly preferred.
- Possesses expert-level knowledge and proficiency in using MS Office: Word, Excel, and PowerPoint.
- Ensures that all deadlines are met consistently.
- Ability to communicate professionally and effectively with all levels of staff within the organization, including oral or written communication.
- Possesses a high level of attention to detail and accuracy.
- Ability to work independently or in a team environment with minimal supervision.
- Ability to maintain strict confidentiality.
Source : Integrated Resources, Inc