Payroll Technician at Hampton Roads Transit

Starting Salary:  $55,000 

Process payroll from input of hours through the balance of accounts against the general ledger. Prepares payroll related reports.

Essential Job Functions:

(Duties listed are not intended to be all inclusive nor to limit duties that might reasonably be assigned.)

• Input of timesheets for employees; prepares bi-weekly payroll.
• Calculates gross pay.
• Prints payroll checks.
• Sends direct deposits to clearing house.
• Prepares payroll reports.
• Pays bi-weekly and monthly bills (child support, garnishments, etc.).
• Pays taxes, bonds, credit union, pension, insurance.
• Create and maintain accounting codes within PeopleSoft HCM.
• Reconciles payroll liability accounts.
• Reviews and approves payroll data for accuracy and completeness.
• Balances payroll accounts with the General Ledger.
• Updates payroll master fields to reflect changes in pay and tax rates.
• Ensures compliance with Agency policies, bargaining unit contract, tax laws, and statutory requirements as they relate to payroll processing.
• Manage records created and received in compliance with the Hampton Roads Transit Records Management Policy and Procedures.
• Responsible for coordinating the records management effort within the department. 
• Performs other duties as assigned.

Required Knowledge, Abilities and Skills essential to Job Functions:

Considerable knowledge of payroll methods and techniques. Knowledge of basic accounting principles and concepts. Knowledge of computer software applications. Ability to maintain accurate payroll records. Ability to communicate effectively, orally and in writing.

Records Coordinator:

Serve as the Departmental Records Coordinator with responsibility for organizing and maintaining departmental files in accordance with HRT’s “Records Management Policy and Procedures”; preparing documents for imaging by designating file code information and forwarding to Records Management; maintaining (archiving/storage) and disposing of records in accordance with the approved HRT Records Retention and Disposition Schedules; attending regular information and training meetings; and providing information to the department Vice President and all department members on records management including paper, electronic records, photos, news articles, and other items.

Required Software Knowledge and Skills essential to Job Functions:

Proficiency in using computer systems and the listed software applications associated with performance of assigned work is essential. Basic problem solving skills associated with software applications used is expected.   Software usage relevant to job duties will be evaluated.

Software applications:

Email, Internet, PeopleSoft HCM, PeopleSoft Finance, Excel, Word, PS Bonds Program, VRS 3.0, Online Banking

Safety Responsibility:

Perform all job duties and responsibilities in a safe manner to protect oneself, fellow employees, and the public from injury or harm. Promote safety awareness and follow safety procedures and policies. Take an active part in reporting unsafe conditions and any hazards within the workplace to their Supervisor, Manager and/or the Safety Department.

Training and/or Education:

Associate’s degree in accounting, business administration, or related field.

Required Experience:

Two years of experience in payroll, accounting or closely related work.

Licenses or Certificates:

Possess a valid Driver's License. Acquire a Virginia Driver's License within 60 days after the date of hire (in instances when an out of state license is not the applicant's current state of residence).

Special Requirements:

This position is classified as non-essential personnel.

FLSA Status:

Non-Exempt

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work requires operation of a computer.

Unusual Demands:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work involves meeting multiple demands on a timely basis. Duties may require some seasonal overtime. Work involves inflexible deadlines.