Perioperative Unit Coordinator, Surgical Day Care, 40 hours, Monday through Friday 8:00 am - 4:30 pm - Heywood Hospital

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ESSENTIAL FUNCTIONS

• Prepares, records and processes the weekly payroll/vacation schedules via Kronos for the Perioperative staff. As needed, prepares, records and processes the weekly payroll/vacation schedules via Kronos for the SDC, Endoscopy, PACU and Anesthesia departments.
• Ability to use schedule anywhere to build and change staffing schedules as needed with the approval assistance of the manager.
• Provides administrative support to the leadership team of the surgical services department including but not limited to: takes and/or transcribes meeting minutes; types reports, letters, and memos as requested; enters call schedule for the OR and anesthesia without error.
• Collects data as required for monthly quality assessment reports.
• Assists perioperative leadership in development and execution of quality assurance, operational performance and revenue optimization projects.
• Organizes various project plans and project schedules.
• Develops and monitors project goals and timelines. Ensures project deadlines are met.
• Coordinates and schedules multidisciplinary meetings as requested by perioperative leadership, prepares necessary presentation materials. Documents minutes and follows up on important action plans.
• Abstracts and enters data as required for each projects. Distributes information to stakeholders as necessary.
• Accurately compiles daily, weekly, and monthly data and statistics as requested.
• Contributes to the design, development, and maintenance of systems that help the department run efficiently.
• Reflects a positive attitude in daily work.  Is receptive, cooperative, committed and optimistic.
• Maintains personnel growth and development.
• Adheres to hospital and department dress codes.
• Responds cooperatively to staffing needs by demonstrating flexibility in work schedule or assignments.
• Review surgical services procedures accurately to find to decrease discrepancies between Athena and Expanse.
• Prints a copy for a charge nurse. Posts schedules for the next day.
• Coordinates booking add-on cases with anesthesiologist in charge or anesthesiologist on call, charge nurse as well as affected departments such as radiology, SDC, PACU, etc.
• Correctly and accurately spells all information, including but not limited to: diagnosis, pt name, MR#, procedure, etc.
• Completes updates for cases booked accurately and without error.
• Attends meetings as requested by surgical services leadership.
• Immediately notifies surgical services leadership of any obstacles that prevent completion of assigned duties.
• Establishes and maintains a good working relationship with all members of the health care team through responsiveness, accuracy of information and professionalism.
• Appropriately prioritizes tasks adjusting to changing workload as necessary (e.g. seeks assistance as needed from appropriate resources, recognizes emergency situations, etc.).
• Job performance reflects compliance with Heywood’s performance standards; telephone etiquette, providing directions and first impressions.

Job Requirements

• Formal training beyond High School diploma preferred.

Required Skills

• Medical terminology, spelling competence and computer experience essential.
• Must be proficient in Microsoft Office applications.
• Exceptional organizational skills and be able to work on tight deadlines.
• Experience with data abstraction and entry.
• Preference will be given to applicants who have professional experience which highlights attention to detail.
• Excellent communication skills and the ability to perform multiple tasks with minimal supervision is essential. 
• Must be able to communicate effectively and courteously with all hospital personnel in a high volume setting.
• Must be able to function effectively in a busy environment with competing priorities.