Personal Assistant at Vitis Energy, LLC
St. Augustine, FL
About the Job
Description:
Job Summary:
Administrative Assistant / Receptionist will work closely with onsite staff to support all administrative activities including opening and closing offices, greeting office guests, provide multi-line telephone coverage, data entry & expense report processing, with a specialized focus on marketing support. Qualified candidates will be very organized, detail oriented, creative, possess excellent communication, writing, design, and computer skills, and be able to multi- task and prioritize with minimal supervision. Must be willing to support occasional events or meetings outside normal business hours.
*Local Candidates Only*
Duties/Responsibilities (including, but not limited to):
Clerical and Operations Support:
· Display superior interpersonal skills including courtesy, professionalism, and a cooperative attitude
· Prepare documents, letters, and presentations
· Provide multi-line telephone coverage
· Order office supplies and maintain organization of common areas
· Restock food and beverage items
· Research information from internal and external sources
· Provide support with travel planning, and meetings
· Establish and maintain relationships and contracts with travel vendors
· Assist with gathering staff expense report documentation
· Support all staff in timekeeping processes and records
· Accounting data entry
· Support all business departments in special projects
· Mail collection and distribution
· Maintain office equipment
Marketing Support:
· Website management and design updates
· Media research
· Social Media Posts
· Distribution of internal weekly publications
Requirements:Admin Assistant / Receptionist - Required Skills/Experience:
· 3+ years of experience providing administrative support
· Demonstrate high proficiency in MS Office (Word, Excel, Outlook, PowerPoint, etc.)
· Demonstrate high level of professionalism and business etiquette
· Ability to create high quality work products and deliverables with minimal supervision
· Experience in Concur, Canva, MS Business Central, WordPress
· Basic understanding of IT and help desk items
· Understanding of Microsoft Power Automate a plus
· Thrives in fast pace collaborative work environment
· Requirement to protect & safeguard confidential and proprietary information
· Social media experience including planning and managing content in a corporate setting
Physical Requirements:
· Prolonged periods of sitting at a desk and working on a computer
· Must be able to frequently lift or move items up to 20 pounds
Recruiting Agencies:
We value your interest in our organization. However, we must insist that you avoid direct contact with our employees. Our company has stringent policies concerning engagements with recruitment firms, and non-compliance with these guidelines could lead to legal consequences. Thank you for respecting our procedures and ensuring a professional relationship.
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