Practice Assistant (Real Estate) - Latitude Inc

Duties

• Prepare, revise, redline and proofread various corporate documents including contracts, agreements, transactional matters, compliance, closing documents, audit letters, etc.
• Assist with assembly of pre-closing documents and sets of executed documents for various signatures, and amendments.
• Working knowledge of filing procedures, requirements and e-filing with federal, state and local courts.
• Create and maintain client and administrative files in accordance with firm procedures, including within the document management system.
• Schedule appointments including meeting invites, video conference details, conference room requests, meal requests etc. and maintains attorney's calendar.
• Monitor case deadlines and work with Docket Department to ensure deadlines are entered and met.
• Coordinate travel arrangements and track travel expenses for timely reimbursement.

Requirements

• 5+ years of legal administrative assistant experience in Real Estate is required.
• E-Filing experience at state and federal level is required.
• Experience with document management, time and billing, and client matter intake.
• Ability to follow written and verbal instructions.
• Ability to perform under deadlines.
• Strong working knowledge of advanced functions of Microsoft Office (including Word, Outlook) and Adobe Acrobat.
• Ability to work collaboratively in a team environment.
• Excellent interpersonal, organizational, planning, verbal and written communication skills.

PI249435238