Pre-Award Research Administrator - George Mason University
Fairfax, VA
About the Job
Department: College of Humanities and Social Sciences
Classification: Financial Svcs Specialist 1
Job Category: Classified Staff
Job Type: Full-Time
Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)
Location: Fairfax, VA
Workplace Type: Hybrid Eligible
Pay Band: 04
Salary: Salary commensurate with education and experience
Criminal Background Check: Yes
About the Department:
The College of Humanities and Social Sciences (CHSS) is the largest college at Mason. It offers 19 undergraduate majors, 65 minors, 10 doctoral degrees, 18 master's degrees and 13 graduate certificates. CHSS has 400 full-time faculty, 100 staff, 400 graduate assistants and 200 part-time faculty. The faculty and staff are highly active in research, with $15-$20 million receive in external research funding each year. The College of Humanities and Social Sciences provides a broad and integrative liberal arts education through both the Mason core curriculum and also through the college's majors and minors. The college prepares students well for both civically engaged and financially successful lives.
About the Position:
The primary purpose of this position is to provide CHSS researchers with direct pre-award research administration support as they develop and submit proposals to external sponsors to support their research, scholarship and creative works (RSCW). This position works with faculty to assist in all aspects of proposal development. This work includes identifying funding opportunities, reviewing the program announcement, preparing checklists, working with faculty on budget development, budget justifications and all technical aspects of proposal submission to ensure that proposal submissions meet department, CHSS, university and sponsor guidelines.
Responsibilities:
Classification: Financial Svcs Specialist 1
Job Category: Classified Staff
Job Type: Full-Time
Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)
Location: Fairfax, VA
Workplace Type: Hybrid Eligible
Pay Band: 04
Salary: Salary commensurate with education and experience
Criminal Background Check: Yes
About the Department:
The College of Humanities and Social Sciences (CHSS) is the largest college at Mason. It offers 19 undergraduate majors, 65 minors, 10 doctoral degrees, 18 master's degrees and 13 graduate certificates. CHSS has 400 full-time faculty, 100 staff, 400 graduate assistants and 200 part-time faculty. The faculty and staff are highly active in research, with $15-$20 million receive in external research funding each year. The College of Humanities and Social Sciences provides a broad and integrative liberal arts education through both the Mason core curriculum and also through the college's majors and minors. The college prepares students well for both civically engaged and financially successful lives.
About the Position:
The primary purpose of this position is to provide CHSS researchers with direct pre-award research administration support as they develop and submit proposals to external sponsors to support their research, scholarship and creative works (RSCW). This position works with faculty to assist in all aspects of proposal development. This work includes identifying funding opportunities, reviewing the program announcement, preparing checklists, working with faculty on budget development, budget justifications and all technical aspects of proposal submission to ensure that proposal submissions meet department, CHSS, university and sponsor guidelines.
Responsibilities:
- Perform pre-proposal activities for a unit (department, program or research center) within the College of Humanities and Social Sciences. Pre-proposal activities include, but are not limited to:
- Assist researchers/PIs in the cultivation of interest in external funding and the identification of funding sources and Requests for Proposals (RFPs);
- Consults with faculty to understand their research, provide guidance to help them identify appropriate funding opportunities; and
- Tracks consults in the school tracking system to be developed.
- Performs pre-award activities including:
- Developing proposal submission timelines and checklists to aid proposal development, and ensure proposals meet deadlines for internal review and submission;
- Advise the PI on administrative requirements in preparing proposal submissions; compiling proposal documents, and uploading proposal documents so that application packages are in the proper format;
- Ensure all applications meet agency and university guidelines and published time tables and deadlines;
- Advise PI or department administrators on practical approaches for successful research proposal submissions;
- Ensure sponsor guidelines are acquired and terms and conditions are carefully reviewed in a timely manner;
- Ensure checklists are prepared to clearly communicate sponsor requirement to PI; and
- When required, contract transmittal letters documenting university policies with respect to contractual issues and financial considerations are prepared according to Mason contracting guidelines with input/guidance from OSP contracting staff. Proposal transmittal letters with exceptions noted (as applicable) are drafted for approval and signature of AOR.
- Works with PI to create budgets that accurately reflect the effort and resource commitments of each proposal:
- Reviews budget with PI to ensure adequate funding request is made for project; appropriate F&A rates are applied; fiscal and operational aspects of proposed and awarded projects are clarified; potential administrative concerns (F&A distribution, cost-sharing, allowable/unallowable cost considerations) are brought to the attention of the CHSS Associate/Director of Pre-Award Research Administration and OSP for resolution;
- Ensure budget justifications, with institutional rates/charges explained, are reviewed for adherence to proposed budget;
- If subrecipients or consultants will be included on the project ensure all information is gathered prior to submission;
- Ensures costs are allowable, appropriate rates are applied, cost share issues are resolved and that budget and budget justification are finalized in time to complete the inte
Source : George Mason University