Procurement Agent - DeKalb County

Salary: Starting at $61,000; negotiable based on experience

Purpose of Classification:

The purpose of this classification is to procure defined commodities and services for the County in accordance with the purchasing policy, procedures, processes, local, state and federal laws and procurement best practices.  

Essential Functions:

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Researches, analyzes and develops viable bid specifications for purchasing defined equipment, supplies, materials and services for the County; collects, reviews, and revises existing specifications; prepares solicitations for commodities and services in conjunction with requesting departments; and makes recommendations regarding product and/or professional services selections.

Compiles vendor and supplier lists for bid and proposal distribution; distributes bids and proposals to qualified vendors and suppliers; researches vendors, suppliers, and market conditions; reviews bids and proposals from suppliers; evaluates supplier performance and contract compliance; verifies use of registered suppliers; answers questions from vendors and suppliers regarding the County’s purchasing policies and procedures, procurement laws, and other issues.

Selects appropriate procurement methods, handles competitive solicitation process from inception to completion; prepares invitations to bid and request for proposals; obtains competitive quotes, bids and/or proposals from appropriate suppliers and vendors; analyzes and evaluates bids and proposals results; develop bid tabulations and evaluation committee cumulative score sheets, and makes award recommendations in accordance with the purchasing policy and procedures, local, state and federal procurement rules and regulations.

Monitors recurring contracts for equipment, supplies and materials; process contract’s renewals and change orders; ensures specifications are up-to-date and prepares new solicitation for expiring annual contracts in collaboration with other County departments.

Develops contracts and agreements; ensures awarded vendor complies with contract’s terms and conditions, such as pricing, delivery schedule, warranty, packaging, etc.; reviews change orders, negotiations, disputes and discrepancy resolutions; and utilizes standard County terms and conditions, terminology, documentation, and administrative purchase order procedures.

Process and approve purchase orders and/or contract purchase agreements through Oracle e-procurement system; obtains and maintains insurance coverage for contracts; facilitates meetings with internal and external customers.

Minimum Qualifications:

Bachelor’s degree in Purchasing, Supply Chain Management, Business, or related field required;  two years of experience in procurement comparable to a Procurement Technician or Buyer classification; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Specific License or Certification Required:  Must possess and maintain a valid Georgia Driver’s license.

Supplemental Information: Experience soliciting “RFP – Request for Proposal” and  “ITBS – Invitation to Bid” preferred.