Procurement Compliance Manager - Battelle Memorial Institute
CHANTILLY, VA
About the Job
Battelle delivers when others can’t. We conduct research and development, manage national laboratories, design and manufacture products and deliver critical services for our clients—whether they are a multi-national corporation, a small start-up or a government agency.
We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply.
Job Summary
The Procurement Compliance Manager is an individual contributor responsible for ensuring compliance with procurement regulations and best practices, specifically focusing on Grants, Other Transaction Authority (OTAs), Cooperative Agreements, and Commercial Procurements. This role monitors procurement activities, ensures the organization adheres to relevant regulatory and contractual obligations, and provides ongoing support to internal teams through policy updates, audit support, and training. The role emphasizes staying current on emerging regulatory changes, streamlining procurement processes, and ensuring compliance without compromising efficiency or organizational goals.
This position is hybrid and is located near one of our offices in Chantilly, or Crystal City, VA or Columbus, OH.
Responsibilities
+ Compliance Monitoring & Policy Management:
+ Ensure compliance with all relevant regulations and guidelines associated with grants, OTAs, Cooperative Agreements, and commercial procurements.
+ Regularly review and update procurement policies and procedures to reflect the latest regulations, agency guidelines, and industry best practices.
+ Provide guidance on the proper use of different procurement methods and agreements, ensuring appropriate application based on specific project needs and regulatory requirements.
+ Conduct regular internal reviews and assessments of procurement documentation to ensure compliance with established policies and legal requirements.
+ Regulatory Updates & Emerging Trends:
+ Stay current on regulations and policy changes impacting grants, OTAs, Cooperative Agreements, and commercial procurements, including those issued by federal and state agencies.
+ Communicate updates and their impact on procurement processes to relevant stakeholders, ensuring that the organization is proactive in addressing changes.
+ Recommend policy and process adjustments based on regulatory changes and industry trends to ensure compliance and operational efficiency.
+ Audit Support:
+ Support internal and external audits of procurement activities, ensuring compliance with grant and funding agency requirements.
+ Ensure procurement records, agreements, and supporting documentation are audit-ready, complete, and accessible for review.
+ Assist in preparing and submitting audit reports, providing necessary documentation and responding to auditor inquiries.
+ Collaborate with stakeholders to implement corrective actions identified through audit findings and ensure timely resolution of non-compliance issues.
+ Grants and Cooperative Agreements Management:
+ Oversee compliance with terms and conditions of grant agreements and cooperative agreements, ensuring that all procurement activities meet the funding agency’s requirements.
+ Ensure that proper procurement procedures are followed for purchasing goods and services using grant or cooperative agreement funds.
+ Maintain documentation of procurement actions, including vendor selection processes, cost/price analyses, and conflict of interest statements.
+ Provide support and guidance to program teams on procurement requirements related to grant and cooperative agreement compliance.
Responsibilities
+ OTA and Commercial Procurement Compliance:
+ Provide subject matter expertise on the unique requirements of Other Transaction Authority (OTA) procurements, ensuring compliance with terms while maximizing flexibility and innovation.
+ Ensure that commercial procurement processes comply with internal policies and applicable laws, particularly when engaging with non-governmental or private-sector entities.
+ Support the use of OTAs and commercial procurement methods to foster innovative solutions and partnership opportunities.
+ Monitor the execution of OTA and commercial agreements, ensuring adherence to negotiated terms, conditions, and performance requirements.
+ Support Training & Development:
+ Develop and deliver training programs to procurement and program teams on compliance requirements for grants, OTAs, Cooperative Agreements, and commercial procurements.
+ Ensure procurement personnel understand the differences between these various procurement methods and how to remain compliant with applicable rules.
+ Provide ongoing support to staff to ensure they are updated on regulatory changes, new policies, and compliance best practices.
+ Documentation & Risk Mitigation:
+ Ensure proper documentation is maintained for all procurement actions, including contracts, purchase orders, justifications, cost analyses, and vendor evaluations.
+ Identify and mitigate risks associated with procurement compliance, such as potential conflicts of interest, procurement fraud, or inappropriate use of funds.
+ Provide recommendations for improving procurement documentation and record-keeping practices to reduce the risk of non-compliance.
+ Support corrective action initiatives related to any identified procurement compliance issues.
Key Qualifications
+ Bachelor's degree in Business or related field; minimum of 5 years experience in procurement or compliance with a focus on grants, OTAs, cooperative agreements and commercial procurements; or an equivalent combination of education and/or experience in a relevant field.
Benefits: Live an Extraordinary Life
We care about your well-being, not just on the job. Battelle offers comprehensive and competitive benefits to help you live your best life.
+ Balance life through a compressed work schedule : Most of our team follows a flexible, compressed work schedule that allows for every other Friday off—giving you a dedicated day to accomplish things in your personal life without using vacation time.
+ Take time to recharge : You get paid time off to support work-life balance and keep motivated.
+ Prioritize wellness : Stay healthy with medical, dental, and vision coverage with wellness incentives and benefits plus a variety of optional supplemental benefits.
+ Better together : Coverage for partners, gender-affirming care and health support, and family formation support.
+ Build your financial future : Build financial stability with an industry-leading 401(k) retirement savings plan. For most employees, we put in 5 percent whether you contribute or not, and match your contributions on top of that.
+ Advance your education : Tuition assistance is available to pursue higher education.
+ Flexible work arrangements : You have options for where you work and when you work.
A Work Environment Where You Succeed
For brilliant minds in science, technology, engineering and business operations, Battelle is the place to do the greatest good by solving humanity’s most pressing challenges and creating a safer, healthier and more secure world.
You will have the opportunity to thrive in a culture that inspires you to:
+ Apply your talent to challenging and meaningful projects
+ Receive select funding to pursue ideas in scientific and technological discovery
+ Collaborate with world-class experts in an inclusive environment
+ Nurture and develop the next generation of scientific leaders
+ Give back to and improve our communities
Vaccinations & Safety Protocols
_Battelle may require employees, based on job duties, work location, and/or its clients’ requirements to follow certain safety protocols and to be vaccinated against a variety of viruses, bacteria, and diseases as a condition of employment and continued employment and to provide documentation that they are fully vaccinated. If applicable, Battelle will provide reasonable accommodations based on a qualified disability or medical condition through the Americans with Disabilities Act or the Rehabilitation Act or for a sincerely held religious belief under Title VII of the Civil Rights Act of 1964 (and related state laws)._
_Battelle is an equal opportunity employer. We provide employment and opportunities for advancement, compensation, training, and growth according to individual merit, without regard to race, color, religion, sex (including pregnancy), national origin, sexual orientation, gender identity or expression, marital status, age, genetic information, disability, veteran-status veteran or military status, or any other characteristic protected under applicable Federal, state, or local law. Our goal is for each staff member to have the opportunity to grow to the limits of their abilities and to achieve personal and organizational objectives. We will support positive programs for equal treatment of all staff and full utilization of all qualified employees at all levels within Battelle._
The above statements are intended to describe the nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, activities and skills required of staff members. No statement herein is intended to imply any authorities to commit Battelle unless special written permission is granted by Battelle's Legal Department.
For more information about our other openings, please visit www.battelle.org/careers
We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply.
Job Summary
The Procurement Compliance Manager is an individual contributor responsible for ensuring compliance with procurement regulations and best practices, specifically focusing on Grants, Other Transaction Authority (OTAs), Cooperative Agreements, and Commercial Procurements. This role monitors procurement activities, ensures the organization adheres to relevant regulatory and contractual obligations, and provides ongoing support to internal teams through policy updates, audit support, and training. The role emphasizes staying current on emerging regulatory changes, streamlining procurement processes, and ensuring compliance without compromising efficiency or organizational goals.
This position is hybrid and is located near one of our offices in Chantilly, or Crystal City, VA or Columbus, OH.
Responsibilities
+ Compliance Monitoring & Policy Management:
+ Ensure compliance with all relevant regulations and guidelines associated with grants, OTAs, Cooperative Agreements, and commercial procurements.
+ Regularly review and update procurement policies and procedures to reflect the latest regulations, agency guidelines, and industry best practices.
+ Provide guidance on the proper use of different procurement methods and agreements, ensuring appropriate application based on specific project needs and regulatory requirements.
+ Conduct regular internal reviews and assessments of procurement documentation to ensure compliance with established policies and legal requirements.
+ Regulatory Updates & Emerging Trends:
+ Stay current on regulations and policy changes impacting grants, OTAs, Cooperative Agreements, and commercial procurements, including those issued by federal and state agencies.
+ Communicate updates and their impact on procurement processes to relevant stakeholders, ensuring that the organization is proactive in addressing changes.
+ Recommend policy and process adjustments based on regulatory changes and industry trends to ensure compliance and operational efficiency.
+ Audit Support:
+ Support internal and external audits of procurement activities, ensuring compliance with grant and funding agency requirements.
+ Ensure procurement records, agreements, and supporting documentation are audit-ready, complete, and accessible for review.
+ Assist in preparing and submitting audit reports, providing necessary documentation and responding to auditor inquiries.
+ Collaborate with stakeholders to implement corrective actions identified through audit findings and ensure timely resolution of non-compliance issues.
+ Grants and Cooperative Agreements Management:
+ Oversee compliance with terms and conditions of grant agreements and cooperative agreements, ensuring that all procurement activities meet the funding agency’s requirements.
+ Ensure that proper procurement procedures are followed for purchasing goods and services using grant or cooperative agreement funds.
+ Maintain documentation of procurement actions, including vendor selection processes, cost/price analyses, and conflict of interest statements.
+ Provide support and guidance to program teams on procurement requirements related to grant and cooperative agreement compliance.
Responsibilities
+ OTA and Commercial Procurement Compliance:
+ Provide subject matter expertise on the unique requirements of Other Transaction Authority (OTA) procurements, ensuring compliance with terms while maximizing flexibility and innovation.
+ Ensure that commercial procurement processes comply with internal policies and applicable laws, particularly when engaging with non-governmental or private-sector entities.
+ Support the use of OTAs and commercial procurement methods to foster innovative solutions and partnership opportunities.
+ Monitor the execution of OTA and commercial agreements, ensuring adherence to negotiated terms, conditions, and performance requirements.
+ Support Training & Development:
+ Develop and deliver training programs to procurement and program teams on compliance requirements for grants, OTAs, Cooperative Agreements, and commercial procurements.
+ Ensure procurement personnel understand the differences between these various procurement methods and how to remain compliant with applicable rules.
+ Provide ongoing support to staff to ensure they are updated on regulatory changes, new policies, and compliance best practices.
+ Documentation & Risk Mitigation:
+ Ensure proper documentation is maintained for all procurement actions, including contracts, purchase orders, justifications, cost analyses, and vendor evaluations.
+ Identify and mitigate risks associated with procurement compliance, such as potential conflicts of interest, procurement fraud, or inappropriate use of funds.
+ Provide recommendations for improving procurement documentation and record-keeping practices to reduce the risk of non-compliance.
+ Support corrective action initiatives related to any identified procurement compliance issues.
Key Qualifications
+ Bachelor's degree in Business or related field; minimum of 5 years experience in procurement or compliance with a focus on grants, OTAs, cooperative agreements and commercial procurements; or an equivalent combination of education and/or experience in a relevant field.
Benefits: Live an Extraordinary Life
We care about your well-being, not just on the job. Battelle offers comprehensive and competitive benefits to help you live your best life.
+ Balance life through a compressed work schedule : Most of our team follows a flexible, compressed work schedule that allows for every other Friday off—giving you a dedicated day to accomplish things in your personal life without using vacation time.
+ Take time to recharge : You get paid time off to support work-life balance and keep motivated.
+ Prioritize wellness : Stay healthy with medical, dental, and vision coverage with wellness incentives and benefits plus a variety of optional supplemental benefits.
+ Better together : Coverage for partners, gender-affirming care and health support, and family formation support.
+ Build your financial future : Build financial stability with an industry-leading 401(k) retirement savings plan. For most employees, we put in 5 percent whether you contribute or not, and match your contributions on top of that.
+ Advance your education : Tuition assistance is available to pursue higher education.
+ Flexible work arrangements : You have options for where you work and when you work.
A Work Environment Where You Succeed
For brilliant minds in science, technology, engineering and business operations, Battelle is the place to do the greatest good by solving humanity’s most pressing challenges and creating a safer, healthier and more secure world.
You will have the opportunity to thrive in a culture that inspires you to:
+ Apply your talent to challenging and meaningful projects
+ Receive select funding to pursue ideas in scientific and technological discovery
+ Collaborate with world-class experts in an inclusive environment
+ Nurture and develop the next generation of scientific leaders
+ Give back to and improve our communities
Vaccinations & Safety Protocols
_Battelle may require employees, based on job duties, work location, and/or its clients’ requirements to follow certain safety protocols and to be vaccinated against a variety of viruses, bacteria, and diseases as a condition of employment and continued employment and to provide documentation that they are fully vaccinated. If applicable, Battelle will provide reasonable accommodations based on a qualified disability or medical condition through the Americans with Disabilities Act or the Rehabilitation Act or for a sincerely held religious belief under Title VII of the Civil Rights Act of 1964 (and related state laws)._
_Battelle is an equal opportunity employer. We provide employment and opportunities for advancement, compensation, training, and growth according to individual merit, without regard to race, color, religion, sex (including pregnancy), national origin, sexual orientation, gender identity or expression, marital status, age, genetic information, disability, veteran-status veteran or military status, or any other characteristic protected under applicable Federal, state, or local law. Our goal is for each staff member to have the opportunity to grow to the limits of their abilities and to achieve personal and organizational objectives. We will support positive programs for equal treatment of all staff and full utilization of all qualified employees at all levels within Battelle._
The above statements are intended to describe the nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, activities and skills required of staff members. No statement herein is intended to imply any authorities to commit Battelle unless special written permission is granted by Battelle's Legal Department.
For more information about our other openings, please visit www.battelle.org/careers
Source : Battelle Memorial Institute
