Procurement Coordinator at Amber Interior Design

JOB TITLE: Coordinator, Procurement

SUPERVISOR: Manager, Procurement

JOB TYPE: Full-Time, Hybrid

Position Overview: The Procurement Coordinator is responsible for supporting the Procurement Department in acquiring all materials, furnishings, fixtures, and equipment required for the firm's projects. This role involves managing vendor and supplier relationships, coordinating with internal teams, and ensuring all purchases align with project specifications, budgets, and timelines. The Procurement Coordinator will work closely with the FF&E, Construction Departments, and Accounting & Operations to ensure seamless project execution from order placement to final installation.

Key Responsibilities:

Purchasing:

• Assist in sourcing and purchasing all project materials, furnishings, fixtures, and equipment.

• Ensure all purchases align with design specifications, project budgets, and timelines.

• Prepare purchase orders and proposals for review and approval by relevant departments.

Vendor & Supplier Management:

• Maintain and manage relationships with vendors, suppliers, and manufacturers.

• Negotiate contracts, pricing, and terms to secure the best value for the firm.

• Monitor vendor performance to ensure the quality and timely delivery of goods.

Accounting Coordination:

• Collaborate with Accounting & Operations to ensure all orders are correctly processed, documented, and invoiced.

• Review and reconcile invoices against purchase orders and delivery receipts.

• Assist in managing procurement-related budgets and financial records.

Project Management:

• Maintain schedules with ongoing updates to include tracking, receiving information, and any pertinent notes related to the purchase and receipt of items for designer and/or warehouse review.

• Experience with Google Suite i.e. shared spreadsheets and documents.

Inventory Management & Quality Control:

• Track orders and monitor delivery schedules to ensure the timely arrival of materials.

• Coordinate with design teams to review production items and manage any issues.

• Inspect all received goods for damages and ensure they meet the required quality standards.

• Update and maintain procurement schedules and inventory records.

Install Set-Up Coordination:

• Work with design teams to plan and execute installation processes.

• Coordinate with moving crews, warehouse teams, and other logistics partners to ensure smooth delivery and installation of purchased items.

• Assist in managing warehouse-related needs to ensure all items are adequately packaged and delivered.

Qualifications:

• Bachelors degree in Interior Design, Furniture Design, or a related field.

• 2+ years of experience in interior design, procurement, or a related role, preferably within a design firm.

• Strong negotiation, communication, and organizational skills.

• Ability to manage multiple projects simultaneously and work in a fast-paced environment.

• Attention to detail and a solid commitment to quality control.

• Experience in Net Suite or Studio Webware is a plus.