Procurement Data Analyst II - City of Colorado Springs

Procurement Data Analyst II

In this position, you will perform a variety of operational, analytical, and data-driven duties in support of the Procurement Services team. This role will focus on data analytics, spend analysis, and tracking key performance indicators (KPIs) to improve procurement processes, successful contract outcomes, and vendor management across the City of Colorado Springs. You will be responsible for gathering and analyzing data to drive continuous improvement, support decision-making, and optimize citywide procurement activities.

Essential Job Functions - the basic job duties an employee must be able to perform:

• Analyze procurement data to track spending trends, identify cost-saving opportunities, and monitor vendor engagement and performance.
• Develop and maintain tracking systems for key performance indicators (KPIs) related to procurement processes, purchase orders, purchase cards, contracts, and vendor management.
• Conduct business research, statistical analysis, and spend forecasting to provide insights and recommendations for continuous improvement initiatives.
• Support contract and vendor management efforts by auditing contract  and purchase order compliance, reviewing vendor performance, and identifying areas for improvement.
• Prepare, update, and maintain detailed reports, presentations, and data visualizations summarizing findings, trends, and recommendations for teammates, leadership and stakeholders.
• Assist in monitoring and optimizing Citywide procurement processes by analyzing purchasing data and conducting operational assessments.
• Coordinate the collection and analysis of procurement-related data to support audits, operational reviews, and compliance with federal, state, and local regulations.
• Participate in pre-solicitation strategy meetings to help ensure alignment with procurement goals, and support continuous improvement in contract management.
• Perform spend analysis to evaluate budget utilization and ensure efficient use of City funds.
• Support the implementation of change management initiatives related to procurement systems, procedures, and tools.
  
  

• Methods and techniques of data collection, business research, and report preparation.
• Principles and practices of auditing, data analytics, and spend analysis.
• Procurement processes and contract management best practices, including tracking key performance metrics.
• Methods for continuous improvement and change management in operational processes.
• Applicable federal, state, and local laws, regulations, and policies related to procurement and contract management.
• Principles of budget preparation, fiscal management, and financial forecasting.Modern office procedures and equipment, including proficiency with 
• Microsoft Office Suite (Excel, Word, PowerPoint) and data analysis tools.

• Analyze complex procurement data, identify trends, and recommend strategies to improve cost efficiency, contract performance and vendor management.
• Develop and implement tracking and reporting systems for the Procurement Servies Division's KPIs.
• Coordinate, support, and lead analytical studies and audits to ensure compliance and performance within procurement processes.
• Interpret and apply procurement policies, procedures, and regulations effectively.
• Prepare professional reports and presentations summarizing procurement-related data.