Procurement Specialist - Sac and Fox Tribe of Iowa
Tama, IA
About the Job
TITLE: Procurement Specialist DEPARTMENT: Fiscal
CLASSIFICATION: Exempt
DUTIES & RESPONSIBILITIES:
- Develop solicitations and related functions for the procurement solicitation process including scope, pre-qualifying vendors, evaluation process, contract review, negotiation, execution, and administration.
- Investigate and review National, State, and Cooperative bidding contracts for participation opportunities.
- Develop, communicate, and implement purchasing strategies, policies, and processes to increase effectiveness and efficiency across the Tribal Departments.
- Coordinates purchasing activities across departments.
- Negotiate vendor and supplier contracts based on Tribal policies and procedures.
- Coordinate ordering of equipment and supplies via Federal, State, and Tribal rules and regulations.
- Coordinate with program directors regarding program/grant initiatives that require support from Purchasing and Procurement.
- Coordinate with Facilities department and program directors on a vehicle replacement cycle, including scoping after-market products.
- Perform administrative duties such as review credit applications received, provide Form W-9, and Sales & Use Tax Exemption certificates when requested, perform debarment and IRS verification checks for new vendors, update addresses as needed.
- Review annual Accounts Payable data for Form 1099 reporting. Ensure amounts being reported are correct and make corrections as needed.
- Maintain list of approved purchase for in-store purchasing accounts.
- Review purchase orders submitted over $2,000.00 for compliance with Tribal approved purchasing and procurement policies and procedures.
- Maintain and manage all travel.
- Perform other duties as assigned.
QUALIFICATIONS:
- Bachelor's Degree required and at least 3 years of experience involving purchasing, procurement and travel or an equivalent combination of education and experience.
- Working knowledge of standard procurement and contract procedures.
- Customer services skills/experience.
- Strong written and verbal communication skills.
- Analytical skills, ability to organize, prioritize, and perform multiple tasks.
- Experience in Abila MIP and Microix Software.
SUPERVISION: Will be supervised by the Comptroller
SALARY LEVEL: Annual salary range: $45,136 - $70,678
Source : Sac and Fox Tribe of Iowa